Marketing and Administrative Assistant

Marketing and Administrative Assistant

Modern People Solutions is a matchmaker, connecting businesses with the right employees and effective HR solutions. Our core industries include agriculture, construction, heavy equipment dealerships and professional practices. We started in February of 2022, grew rapidly and we’ve made some great achievements in a short time. The Founder and Principal Consultant has worked with publicly traded companies (TSX and Nasdaq), global companies, start-ups, mid-market businesses and small businesses. We’ve supported agriculture equipment dealerships, construction companies, automotive, HVAC, law firms and healthcare.

We offer a portfolio of solutions to clients, which includes:

· HR consulting (strategy, advisory, custom solutions and day to day support)

· Talent Acquisition (placements, virtual assistants, designing processes for selection and strategy)

· HR Software (we are a registered partner with multiple, leading HR Tech companies)

· HR Training (we’ve designed workshops that have been approved for continuing education for doctors and the Founder is a casual instructor for HR and Management courses at the second highest ranked business school in Canada, according to CEO World’s magazine)

What sets us apart is our fresh perspective on HR (custom solutions, not a cookie cutter approach and creative ideas that focus on strategy), building strong relationships and creating trust. 90% of our clients come from referrals based on our reputation.

As we continue to grow, we are looking for a Rockstar Marketing and Administrative Assistant. We are looking for a “Donna” (reference to the show Suits – someone with great judgement, a problem solver, charm, adaptable and high EQ). You must be available to work during business hours of 8am to 5pm Calgary, Alberta, Canada time (MST) and some flexibility to work outside of these hours. You need to have a cell phone, laptop and stable internet connection for work. This position will be for 3 months to start with a strong possibility of becoming long-term (you will be hired as a Contractor).

What does the opportunity look like?

· Marketing

o Creating weekly social media posts (unique and engaging content with a clear message)

o Creating event e-brochures and creative job posting graphics

o Creating appealing e-newsletters and e-mails for prospects in our database

o Setting up a Customer Relationship Management Software (ex. Apollo.io), designing e-mail campaigns for prospects and pulling reports for the Founder

· Recruitment

o Supporting candidates with updating resumes

o Crafting compelling job postings, scheduling interviews for the Owner and casual support with basic interviews

o Supporting the Owner with managing Virtual Assistants and client presentations as this part of the company grows

· Administration

o Answering calls, e-mails, scheduling client meetings, creating or updating contracts (using a standard template) and creating documents

o Creating new client files and sending new client onboarding documents

· Event support

o Managing our unique networking events hosted by Modern People Solutions (we have a few Corporate events planned in 2025 with large partners – ATB, RBC, etc.)

o Check out one of our upcoming events! https://www.youtube.com/watch?v=z2z1HauFOdg

o Finding venues, obtaining quotes, coordinating with the event venues, vendors, speakers, managing the registrations/inquiries and looking after the details

o Supporting the Founder with his podcast (uploading the content to various channels), The Wong Way, Not The Wrong Way

o Watch our first episode! https://www.youtube.com/watch?v=2L1B-Q2bShs

What are we looking for?

· A certificate, diploma or degree in Marketing, HR or Psychology would be preferred

· A* minimum of 6 years* of marketing and administrative experience

· Working in a previous position as a Digital Marketing Specialist, Digital Marketing Manager, Marketing Coordinator, Human Resources (HR) Coordinator or Executive Assistant

· Great writing skills to develop clear and compelling messages

· Someone with great judgement, a problem solver, charm, adaptable and high EQ

· You are driven/motivated to succeed

· You have a natural ability to connect with people and build relationships (you are a people person)

· Someone tech savvy, as you’ll be working with a number of different software programs over the next year (ATS/hiring software, a CRM, Canva, etc.)

What’s in it for you?

· A base salary of ₱30,000 to P45,000 per month

· If the position is extended to be long-term, there is an incentive plan that has the potential to make an additional month’s salary based on achieving organizational goals (pro-rated based on your start date, this is in addition to the 13-month bonus)

· The opportunity to grow with a company that has big plans for the future to go global and will focus on your career development too (the Founder is a casual instructor for the HR and Management classes as the second highest ranked business school in Canada, according to CEO World’s magazine in 2024)

Job Type: Full-time

Pay: Php30,000.00 - Php45,000.00 per month

Benefits:

• Work from home