Jr HR Admin - Synaesis

Entity Description

The KPI Institute is a research institute specializing in business performance. It operates research programs in 12 practice domains, ranging from strategy and KPIs to employee performance, and from customer service to innovation performance. Insights are disseminated through a variety of publications, subscriptions services, and through a knowledge platform available to registered members. Support in deploying these insights in practice is offered through training and advisory services.

Synaesis is a business process outsourcing start-up, providing operational support to functional areas of organisations across the world. Key areas covered: HR, Finance, IT, Sales, Partnerships, Customer Service, Logistics, Administrative. The entity is currently offering these services to the other entities across The KPI Institute ecosystem, but the purpose is to serve external clients as well.

Your main responsibilities include:

• Prepare, organize, and maintain HR records, employee files and addendums, organizational charts, ensuring accuracy and confidentiality.
• Support HR documentation, filing, and record-keeping processes.
• Process off-boarding documents, facilitate a smooth transition by updating records and addressing queries.
• Enter and update employee information in our digital platform or HR databases, ensuring data accuracy.
• Generate reports on HR metrics
• Respond to employee inquiries regarding HR policies, benefits, and procedures, directing complex questions to the appropriate HR team member.
• Assist with employee events or meetings as needed.
• Help ensure HR practices comply with company policies and labor laws by assisting with necessary documentation, tracking and public Holidays creation of more than 25+ countries.
• Research on employment law in the country where s/he lives.
• Maintain records required for audits and compliance checks.
• Help answer basic questions on benefits and payroll policies.
• Coordinate with payroll and benefits to ensure smooth delivery of employee services.
• Prepare and share announcements for employee birthdays, work anniversaries, Public Holidays and other milestones.
  
  

We expect you to:

• Hold a university degree preferably in Psychology, Human Resources, or other similar disciplines;
• Have at least 1-2 years of experience in HR Admin;
• Excel in written and verbal English;
• Adapt to a variety of individual situations, various communication styles, and new technologies;
• Computer literacy (Google Documents, Asana, Microsoft Office in particular)
• Be able to work in under pressure (a fast paced environment juggling multiple priorities);
• Excellent organizational skills, with an ability to prioritize important projects;
• Have the ability to maintain strict confidentiality, as well as maintain deadlines;
• Data visualization skills;
• Be able to work independently with minimum supervision, but also as part of a project team.
  
  

Some business facts about The KPI Institute:

• 20 years spent on researching KPI best practice;
• 220+ research reports published to date;
• 6 continents on which we deliver trainings;
• 42 global partner organizations;
• 78 countries where we delivered educational programs.
  
  

Some Friendly Facts About The KPI Institute

• Young and enthusiastic working environment;
• A work environment that rewards innovative ideas;
• Flexible working hours;
  
  

Application info required:

• CV;
• Cover letter.
  
  

Contract/Engagement type: Independent Contractor or Employment

Starting date: To be discussed after an interview

Duration: Undetermined period, with 3 months’ probation period

No. of hours: Up to 40h/week

Working schedule: During office hours: 08:00-17:00 or 09:00-18:00

Location: Remote (Philippines, Egypt)