Inbox & Scheduling Specialist

Role Overview:

We’re hiring an Executive Virtual Assistant to directly support our CEO with key operational, communication, and administrative tasks. You’ll play a vital role in keeping things moving, staying ahead of schedules, and helping the CEO focus on what matters most. This role demands high reliability, sharp attention to detail, and the ability to handle sensitive information with professionalism.

Key Responsibilities:

• Manage CEO’s calendar and inbox with efficiency and discretion

• Draft and follow up on key communications with clients, partners, and vendors

• Prepare and track invoices and basic financial documents

• Maintain and update project reports using Google Sheets and similar tools

• Track tasks and progress in Asana or similar platforms

• Keep professional and personal contact lists organized and current

• Prioritize tasks, flag time-sensitive matters, and ensure deadlines are met

• Coordinate travel, bookings, and other logistics as needed

• Send reminders and follow-ups to support workflow and momentum

• Maintain confidentiality and integrity in all communications and records

Mandatory Requirements:

• Excellent command of English (written and verbal)

• Experience in email/calendar management and report tracking

• Previous role as an Executive or Personal Assistant

• Strong time management and attention to detail

• Proactive, dependable, and able to work independently

• Trusted to handle confidential information and executive-level communication

Preferred Skills:

• Familiar with Google Workspace, Asana, and productivity tools

• Comfortable communicating with high-level contacts

• Alignment with mission-driven and growth-oriented work

Why Join Us?

• Be part of a close-knit, mission-focused team

• Directly support a CEO and help drive meaningful outcomes

• Flexible remote work with autonomy and purpose

• See your contributions make a real impact every day

Ready to step into a high-trust role and help our CEO stay at the top of their game?