HRLOD & Administrative Sr. Manager | Habitat for Humanity Philippines

Job Summary

The HRLOD and Admin Sr. Manager is responsible for the implementation of Habitat for Humanity Philippines’ (HFHP) human resources plan and strategy. As a member of the senior management team (SMT) the HRLOD and Admin Sr. Manager develops, implements, and manages human resource systems, policies, and procedures that support the work of the organization, and which build human resource capacity in HFHP. He/she also provides leadership to the administrative support functions and IT to ensure functional efficiency and safeguarding of the organization’s assets.

Job Specific Duties And Responsibilities

Policies and Strategies

• Develop in consultation with the National Director, Department Heads, and other stakeholders, the HR strategy for HFHP. Ensure the implementation and monitoring thereof.
• Implement HR policies for HFHP.
• Actively promote and contribute to the establishment of HR standards and baselines and the standardization of HR policies and practices to ensure consistency in implementation.
• Develop and implement other HR initiatives and strategies, as appropriate.
• Ensure that all employment practices, compensation, employee benefits, and human resources programs are within the policies and processes established by HFHI HQ/AP HR and compliant with local employment laws.
  
  

Talent Management and Organizational Development

• Define a talent management framework to ensure effective nurturing of critical organization skills, experience, and key leaders.
• Ensure employees have a development plan in place via the annual job plan process. Work closely with the SMT and HFHI Organization Learning teams to determine appropriate training and development interventions.
  
  

Recruitment and Hiring

• Determine the appropriate capacity and capability requirements for HFHP to achieve its strategic goals. Ensure the proper process is in place for hiring requisitions.
• Manage the recruitment process including posting, interview, selection, and hiring of suitably qualified candidates for regular employment, service contracting, and short-term employment. Actively participate in the selection process for direct reports to SMT.
• Ensure appropriate checks are conducted on academic qualifications, references, etc. on selected candidates.
• Ensure that appropriate onboarding and orientation are provided to all new staff.
• Ensures legal compliance with work permits and visas in the event new hires are non-Filipinos.
  
  

Performance Management

• Ensure that the HFHP job planning and performance management system is established and implemented for all HFHP staff.
• Facilitate timely and consistent completion of the annual job planning and performance evaluation process.
  
  

Compensation And Benefits

• Ensure that job descriptions are developed for new positions and reviewed/revised for ongoing positions as required.
• Design a cost-effective but competitive compensation and benefit package to attract and retain talent. To this end, the Sr. Manager-HR and Learning would ensure appropriate benchmarking is done through an independent and reliable provider.
  
  

Employee Engagement

• Act as the primary manager of all human resources and learning activities for PNO. Serve as a link between management and employees by handling questions, interpreting and administering contracts, and helping to resolve work-related problems.
• Work with the SMT and HFHI AP HR in ensuring a spiritually and professionally rewarding workplace (tools of assessment include the annual employee opinion survey and the HR dashboards)
• Manage HR staff; provide training and coaching as necessary in all aspects of the HR function.
• Work with SMT in planning the annual HR budget.
  
  

Administrative Support Services

• Manages office properties such as the vehicle fleet and other assets, ensuring proper accountability
• Manages general office support services
• Manages basic office IT services
  
  

Others

• Represent PNO in relevant global and regional networking groups.
• Maintain relationships with other HR practitioners within HFHI and PNO partners.
• Carry out additional responsibilities and projects as assigned
  
  

Safeguarding

• Our safeguarding values and principles codify the behaviors to which every HFHP employee is expected to understand and conform. All employees are expected to be able to recognize and be alert for the signs of potential safeguarding misconduct and have an obligation to report any concern, suspicion, or known safeguarding breach as outlined in this policy and to cooperate with any subsequent investigation.
• HFHP Supervisors and Managers ensure that their respective teams mainstream and implement the safeguarding procedures. They will ensure that project teams complete safeguarding risk assessments and develop mitigation and monitoring plans that are evaluated throughout the project life cycle. If a supervisor or manager is told, learns about, or witnesses a safeguarding incident, they must ensure that the allegation, including any unsafe programming concern, is reported to HEAL.
• Managers/Supervisors in the Human Resources Department are responsible for hiring and onboarding candidates, tracking the completion of mandatory training, managing personnel/disciplinary records, and applying personnel action whenever a safeguarding breach has occurred.
  
  

Job Qualifications / Specifications

• Education / Training: Degree in HRM/D, organizational development, or leadership development; master’s degree preferred
• Work Experience: 8+ years of senior HR management experience; experience working in an international organization, preferably in an NGO; cross-cultural management experiences an asset; at least 4 years of leadership experience
• Special Skills / Knowledge: Facilitation and implementation of specific HR and talent development strategies; leadership: the ability to lead by influence rather than by direct line management; research skills, ability to design and conduct surveys and interviews; knowledge sharing skills and ability to use IT systems for HR and other employee information; ability to conduct HR assessments, lead and implement succession planning and change management processes; understanding of HR technical areas, such as compensation and benefits, employment, job evaluation, salary administration, performance management, and staff development; excellent knowledge of HR best practice, as it relates to INGO’s and other international organizations
• Other Skills: Fluency in English essential, working knowledge of the local language helpful; uncompromising confidentiality; good interpersonal, communication, and writing skills; strong organizational and leadership skills
  
  

Job Type: Full-time, Fixed term

Contract Length: 24 months, renewable

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguard our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation of Habitat for Humanity’s code of conduct.