HR & Training Administrator

Location: Makati, Philippines (Office-based)

Department: People

Reports to: HR Manager - Asia

Monthly Fee: PHP 20,000 - 25,000

Hours per week: 40 hours

About Us

Join RONIN, part of the Rippleffect Group, a partnership of highly-connected digital brands, with an international presence and curiosity at its core.

RONIN goes beyond traditional data collection, finding hard-to reach respondents and helping clients make informed decisions from global research. We are a global, market-leading research organisation of over 30 years, with award-winning, multichannel data collection methods, and recognised leader in B2B, Healthcare and hard-to-reach survey research. We are pioneers in online, CATI and digital recruitment, conducting complex multi-country studies in more than 50 languages across the world.

THE OPPORTUNITY

To provide pro-active support to the organisation through the delivery of an effective and professional HR administration service.

Role Responsibilities

• Provide administration support throughout the employee lifecycle.
• Act as the first point of contact for colleague queries in respect of HR and Training, ensuring these are dealt with promptly, escalating where appropriate.
• Process all administration in respect of starters, end of probations, contract changes and leavers on the HR database.
• Contribute to the development and streamlining of efficient administration processes.
• In charge in the recruitment process from placing adverts, resume screening, to setting up interviews, as required.
• Manages and coordinates all communication with candidates
• Draft offer letters and contracts of employment.
• Ensure all pre-employment checks are satisfactorily completed.
• Collects pre-employment requirements and other required documentation and ensures these are uploaded into PeopleHR and HR folder.
• Monitor completion of probationary process and the performance review cycle.
• Manage the onboarding and joining formalities for all new joiners
• Assist in the co-ordination of L&D activities and processes.
• Organise the colleague induction process for new starters.
• Administer and monitor the booking of colleagues on the appropriate eLearning systems for induction and refresher training.
• Co-ordinate the scheduling of internal training courses and events, including the booking of venues (real or virtual), management of bookings, attendance sheets and evaluation forms.
• Ensure individual training records are kept up to date in the HR database.
• Monitor mandatory training records and the schedule of refreshers.
• Manage the administration of our HR database, ensuring employee records are accurate and up to date.
  
  

ABOUT YOU (You don’t need to tick all the boxes to be considered, so please do still apply if you have most of what we’re looking for)

Qualifications And Training

• A bachelor's degree in Human Resources, Psychology, or a related field
  
  

Knowledge And Skills

• Excellent planning and organisational skills
• Effective written and verbal communication
• Numerate with attention to detail
• Analytical, able to interpret data and spot trends
• Microsoft Office skills: Outlook, Word, Excel and Powerpoint
• HR administration processes
• Basic understanding of Philippine Labor Laws
• Knowledge of HR software and systems
  
  

Experience

• Working with HR databases and administration
• Multi-tasking a diverse workload
• Experience of delivering a high-quality administration service to clients/customers
• Experience of building effective working relationships with all staff including senior management team and stakeholders
• Working with data and building reports and spreadsheets
• Working as part of a small team
• Researching information
• Working in a multi-site organisation
• Working in relevant sector
  
  

Personal Attributes

• Ability to work with autonomy and under pressure
• Collaborative and an effective team player
• Able to quickly establish and maintain good relationships
• Confidential and diplomatic
• Flexible and approachable
• A high attention to detail
• Work within our Values
• Resourceful and self-motivated with a strong sense of urgency and commitment to deadlines
  
  

Why, And How To Apply…

If you are looking for ...., get in touch with us right away by sending your CV & a short cover note highlighting why you are interested in this role and joining Fat Media/Reading Room/RONIN.

Please submit your application through our careers site so that it is uploaded onto our recruitment system. We have tried to simplify the application process as much as possible, and won’t ask you to complete a lengthy application form – you can apply with your CV or LinkedIn profile - but if you don’t apply through our careers site, unfortunately we cannot always guarantee your application will be reviewed, or that you will receive a response, particularly if we receive strong interest in the role.

Given the nature of the business and our clients’ requirements, any job offers issued will be conditional upon the return of a satisfactory basic DBS check and employment references.

Rippleffect Group is committed to encouraging equality, diversity and inclusion among our workforce and everyone we work with, and eliminating unlawful discrimination. We base all our employment decisions on merit, job requirements and business needs. The aim is for our workforce to be truly representative of all sections of society and our customers, and for each employee to feel respected and able to give their best.

Find out more about us: https://www.ronin.com/