HR Executive

Brief

The HR Generalist will be focusing on recruitment and payroll functions. The ideal candidate will be responsible for managing and overseeing payroll processes, ensuring compliance with legal and company requirements, and manage end-to-end recruitment to attract top talent for various positions within the organization. This HR Generalist will serve as a key member of the HR team which is vital to the overall success of the organisation through efficient payroll processing and effective recruitment strategies.

Responsibilities

Recruitment and Talent Acquisition:

• Manage the full recruitment cycle, from creating job descriptions to sourcing, screening, identifying effective job boards, conducting / coordinating interviews, making job offers, preparing offer letters and other documentations.
• Post job openings on selective job boards, social media platforms, community groups etc.
• Screen resumes and applications, conduct initial interviews, and assess candidate suitability that align with the culture, vision, mission and value of the company.
• Coordinate and schedule interviews between hiring managers and candidates.
• Assist in developing recruitment strategies to meet staffing needs and attract top talent.
• Negotiate and extend job offers, including salary and benefits packages.
• Maintain an updated database of candidates and recruitment activities.

Payroll Processing and Administration:

• Oversee the preparation and processing of accurate and timely payroll for all employees.
• Ensure compliance with federal, state, and local payroll laws and tax regulations.
• Maintain payroll records, including deductions, bonuses, commissions, and overtime.
• Collaborate with the finance department to ensure proper allocation of funds for payroll.
• Handle payroll queries and resolve any discrepancies or issues.
• Process benefits enrollment, deductions, and other related payroll changes.
• Ensure the timely issuance of tax forms such as W-2 and 1099.
• Ensure that all employee payroll records are maintained accurately and securely.
• Ensure proper documentation for new hires, including offer letters, contracts, and benefit enrollment forms.
• Update employee records in the HRIS system as changes occur (promotions, terminations, pay adjustments, etc.)

HR Liaison and Reporting:

• Serve as a point of contact for employees regarding payroll-related queries and recruitment inquiries.
• Assist in resolving any employee concerns related to payroll discrepancies or recruitment process issues.
• Maintain a high level of confidentiality and professionalism in dealing with sensitive information.
• Ensure compliance with all payroll, tax, and labor laws (FLSA, ACA, EEO, etc.).
• Prepare and submit various reports related to payroll, recruitment, and employee status updates as required by management.
• Monitor and track recruitment metrics.

Requirements:

• Min 2-3 years of experience in HR Generalist role, with a focus on payroll processing, payroll administration and recruitment.
• Strong understanding of payroll regulations, tax laws, and employment compliance.
• Experience in sourcing, interviewing, and hiring candidates for various roles.
• Excellent organizational and time-management skills.
• High attention to detail and accuracy, particularly with payroll calculations.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and HRIS/payroll systems.
• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Relevant HR certifications (e.g., PHR, SHRM-CP) a plus.

Additional Info:

• Our office is located at 2/F The Corner Bldg., 0117 J.P. Rizal St. Poblacion, Santa Maria Bulacan 3022.
• Working days and hours: Mon-Sat, 8.30am to 5.30pm.