HR Associate
Colas Rail Asia
Date: 2 days ago
City: Mabalacat City
Contract type: Full time
Mission
Ensures the administrative management and timekeeping of the employees within his/her scope, from their hiring to their departure from the company.
Main Responsibilities
Responsibilities
Includes but not limited to the following:
Recruitment
Ensures the administrative management and timekeeping of the employees within his/her scope, from their hiring to their departure from the company.
Main Responsibilities
Responsibilities
Includes but not limited to the following:
Recruitment
- Sourcing of Applicants thru JobStreet, LinkedIn and other sourcing channel
- Schedule applicants for interview
- Conducting Initial Interview and assisting in Technical/ Line Manager Interview
- Prepare documents for pre-employment
- Instructs incoming employees of pre-employment requirements
- Prepares endorsement to IT for email and access creation
- Arrange schedule for company orientation
- Sends email regarding deployment schedule and guidelines relative to onboarding
- Issuance of IT equipment, PPE, Access Card, Uniform
- Coordinate and schedule training sessions and trade tests for employees and new hires.
- Assist in the preparation and distribution of training materials and documentation.
- Monitor and track attendance, completion, and results of trade tests and training programs.
- Maintain accurate records of training activities, certifications, and trade test outcomes.
- Support the HR team in organizing refresher courses and skill development workshops.
- Liaise with trainers, assessors, and candidates to ensure smooth execution of trade tests.
- Assist in compiling reports related to training effectiveness and trade test performance.
- Facilitate communication between departments regarding training schedules and requirements.
- Ensure compliance with company policies and regulatory standards for trade tests.
- Provide administrative support in updating the HR database with training and test results
- Checks and monitors attendance including whereabouts of the employees
- Updates timesheet related reports such as NSCR Manhours and Design file
- Submits daily attendance summary to Deputy Technical Director
- Assist Manager for clerical works such scanning of documents
- Assist employees in scanning and printing of documents
- Route documents to law firm, government offices and banks
- A minimum of 2 years’ experience in a clerical position.
- Strong knowledge of office procedures, Talent Acquisition and Training
- Excellent written and verbal communication skills.
- Competency in Microsoft applications including Word, Excel, and Outlook.
- Good time management skills.
- Experience with administrative and clerical procedures.
- Able to contribute positively as part of a team, helping with various tasks as required.
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