HR and Admin Specialist

22,000.00 - 24,000.00

We're hiring an HR and admin Specialist to handle onboarding, offboarding, payroll, employee relations, safety, and office management. Apply now!

Job Summary

• HMO on Day 1
• Receive promising perks and rewards
• Experience travel opportunities
• Get recognized for what you do
• Achieve work-life balance
• Improve exponentially with enhanced learning

Responsibilities

Carries out the duties necessary for the administration and execution of HR Admin programs and processes, such as offboarding, onboarding, employee relations, payroll and performance management, occupational health and safety, and general office management.

• Assist the onboarding associate in pre-employment requirements completion and assists in the onboarding process for newly hired employees, including orientation sessions and HR and payroll account enrolment, issuance of company IDs, employee handbook acknowledgement, etc.
• Updating employee information, filing and organization of documents, and both electronic and hard copies
• Monitor performance assessment and movement and assist in payroll preparation (company incentives, allowances, salary adjustment, or deduction).
• Conducts counselling, FGD, refreshers, and HR orientations.
• Assist in handling grievances, conduct an investigation, and impose disciplinary actions.
• Collaborate with HRS and HRM in the creation of the HR policies and procedures, implementation, development, and improvement.
• Manage the front desk reception area, handle basic enquiries, and attend to telephone calls (filter, transfer calls, and take messages when necessary).
• Attend to all guests and visitors appropriately and professionally.
• Coordinate incoming and outgoing couriers/mails as needed.
• Ensure that all issues or concerns arising from building admin equipment are addressed.
• Maintain satisfactory equipment conditions and improve reliability through the conduct of regular preventive maintenance activities for admin.
• Coordinate all facility activities, work direction, and support systems.
• Secures a work permit, gate pass, and lifting permit from the building admin.
• Ensure compliance with QMS and other regulatory concerns and reports.
• Work well with employee, client, visitor, vendors, and executive communication—attending and resolving queries and concerns.
• Other tasks that will be directed by the Senior Front Desk Admin Officer, HR Supervisor, HR Manager

Requirements

• At least 1-year of solid experience in the same role is required for this position
• Knowledgeable in Philippine Labor Law and statutory benefits.
• Proficient in using Windows Applications and Microsoft Office such as MS Excel, MS Word, and MS Outlook.
• Must have excellent communication skills in both verbal and oral
• With good analytical skills and keen to details
• With good organizational skills
• Can be trusted to perform duties in a proper and honest manner (integrity)
• Willing to work on site in Ortigas / Cubao
• Willing to work in any shift schedule.
• Available to start ASAP