Group Assistant (Operations Support)

JOB SUMMARY

The administrative officer directly reports and is responsible to the Director-Operations Support. Admin officer has the authority in enforcing coordination of the various activities of the Director-Operations Support and handling of all outgoing communications and other messages.

DUTIES & RESPONSIBILITIES

• Arrangement of Director Meetings, calendars, Prepares Minutes of Meeting, Budget Preparation, Presentation and other urgent operation matters requested by Director
• Ensures all documents/files for the Director-Operations support shall be properly filed and controlled for unauthorized access
• Distributes and process office correspondence and other documents such as offense notices, dismissal, back to work memo/ work schedules and operational roster for operations support department
• Processes cash advances, liquidations, reimbursement of expenses and other related finance documents required by Operations support department
• Processes payments for operational fees
• Processes performance evaluation for approval of the director of operations support for the department’s staff promotion/regularization
• Assist Time Keeping matters of manila-based mechanics and other maintenance operations staff
• Responsible for inserting updates of operational manuals under the operations support department
• Assist in the preparation of business travel authorization (BTA) of personnel for stations visit
• Responsible purchase requisition for department supplies
• Responsible for provision of allowances of personnel during rescue outstation and AOG in manila
• Prepares travel expense report and travel advance fund replenishment of personnel
• Perform other duties and functions that the director operation support may assign

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EDUCATION & TRAINING

• G At least 2 to 3 years of experience in the field or in a related ar
• Bachelor of Science in Business Administration or any Business and Aviation course, 4years Graduate preferred.

KNOWLEDGE & EXPERIENCE

• Decision-making: group assistants need to make independent decisions daily, addressing the best way to handle specific tasks.
• Communications and collaboration: A group assistant must collaborate with other administrators and support personnel, management and clients on a regular basis.
• Organizational skills: The ability to maintain order helps ensure executives don’t miss appointments or deadlines.
• Writing: Their emails, letters, documents, and social media posts reflect upon their employers, so they need to know how to write professionally, using proper spelling and grammar.

SKILLS & ABILITIES

• Analysis
• Professionalism
• Problem Solving
• Supply Management
• Inventory Control
• Verbal Communication
• Office Administration Procedures
• Typing
• Attention to Detail
• Accuracy
• Multitask