Group Assistant (Operations Support)

JOB SUMMARY

The administrative officer directly reports and is responsible to the Director-Operations Support. Admin officer has the authority in enforcing coordination of the various activities of the Director-Operations Support and handling of all outgoing communications and other messages.

DUTIES & RESPONSIBILITIES

• Arrangement of Director Meetings, calendars, Prepares Minutes of Meeting, Budget Preparation, Presentation and other urgent operation matters requested by Director
• .Ensures all documents/files for the Director-Operations support shall be properly filed and controlled for unauthorized access
• .Distributes and process office correspondence and other documents such as offense notices, dismissal, back to work memo/ work schedules and operational roster for operations support department
• .Processes cash advances, liquidations, reimbursement of expenses and other related finance documents required by Operations support department
• .Processes payments for operational fees
• .Processes performance evaluation for approval of the director of operations support for the department’s staff promotion/regularization
• .Assist Time Keeping matters of manila-based mechanics and other maintenance operations staff
• .Responsible for inserting updates of operational manuals under the operations support department
• .Assist in the preparation of business travel authorization (BTA) of personnel for stations visit
• .Responsible purchase requisition for department supplies
• .Responsible for provision of allowances of personnel during rescue outstation and AOG in manila
• .Prepares travel expense report and travel advance fund replenishment of personnel
• .Perform other duties and functions that the director operation support may assign

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EDUCATION & TRAININ

• G At least 2 to 3 years of experience in the field or in a related ar
• eaBachelor of Science in Business Administration or any Business and Aviation course, 4years Graduate preferre

d.
KNOWLEDGE & EXPERIEN

• CE Decision-making: group assistants need to make independent decisions daily, addressing the best way to handle specific tas
• ks.Communications and collaboration: A group assistant must collaborate with other administrators and support personnel, management and clients on a regular bas
• is.Organizational skills: The ability to maintain order helps ensure executives don’t miss appointments or deadlin
• es.Writing: Their emails, letters, documents, and social media posts reflect upon their employers, so they need to know how to write professionally, using proper spelling and gramm

ar.
SKILLS & ABILIT

• IES Anal
• ysisProfessiona
• lismProblem Sol
• vingSupply Manage
• mentInventory Con
• trolVerbal Communica
• tionOffice Administration Proced
• uresTy
• pingAttention to De
• tailAccu
• racyMulti