Front Desk Receptionist

Joining Arup

Arup’s purpose, shared values and collaborative approach have set us apart for over 75 years, guiding how we shape a better world.

Dedicated to sustainable development, Arup is a collective of advisors and experts working across 34 countries with over 19,000 employees. Headquartered in London, providing design engineering, architecture, planning, and advisory services across every aspect of the built environment. Founded to be both humane and excellent, we collaborate with our clients and partners using imagination, technology, and rigour to shape a better world.

The Opportunity

To support our commitment in providing world-class finance shared services, our Front Desk Receptionist will provide support to our Manila Business Services handling finance operations in East Asia. This role is based in the Philippines.

Your role in our team

• Greets visitors and guests and direct them to the appropriate staff member
• Prepares correspondence, presentations, email communications, reports, and other pertinent documents.
• Maintains inventory and database contacts and creates export lists for merging (i.e. roster and badges).
• Responds to telephone and electronic communications
• Attends staff meetings as required. May take notes as necessary.
• Performs word processing, photocopying, faxing, data entry, and other administrative duties as assigned.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

Is this role right for you?

• Minimum of 3 years working experience as in Administrative Assistant.
• Proficient in using Microsoft office (Word, Excel, Powerpoint, Outlook) and other relevant software.
• Excellent written and verbal communication skills, with strong attention to detail.
• Excellent interpersonal skills with the ability to effectively interact with internal and external business partners and staff at all levels.
• Flexibility and adaptability to handle changing priorities and work well under pressure.
• Exceptional organizational and time management skills with the ability to prioritize task effectively

What we offer you

At Arup, we care about each member’s success, so we can grow together.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Chelseamee Valera at [email protected] to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.