Facilities and Safety Coordinator

Royal Caribbean Group


Date: 4 days ago
City: Pasay
Contract type: Full time
Position Summary

Reporting to the Office & Facilities Manager, the Administrative Specialist delivers consistent quality administrative and business support services while working with flexible timelines and high demands of all operational areas of the Office & Facilities Team.

Responsibilities

 ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Performs regular inspections and reviews to ensure employees adhere to building protocols and safety policies.
  • Assists in the development of company policies, processes, and procedures as it relates to safety and compliance.
  • Collects and analyzes data and recommends solutions on safety work procedures and adherence.
  • Responds when workplace accidents happen, creating safety reports and determining ways to prevent similar accidents.
  • Assists in the preparation of reports, correspondence, memorandum, minutes of the meetings and other documents pertaining to Office & Facilities.
  • Researches, collects, analyzes data and prepares/ensures timely release of accurate and complete reports for the team.
  • Coordinates and works with service providers in cascading any Admin-related information to stakeholders and other departments.
  • Maintains and designs filing systems for Office & Facilities and ensures monitoring file is updated.
  • Organizes and files important company forms and documents.
  • Monitors inbound and outbound documents (Invoices & Official Receipts.)
  • Manages the request of gate passes and work permits to the Building Admin.
  • Manages deliveries of supplies and purchases.
  • Manages inventory of Janitorial Supplies, Office Supplies, and coffee supplies of the sites and ensures supplies are adequate and sufficient.
  • Manages and tracks OPEX for Office & Facilities.
  • Maintains team calendar, schedules meetings and appointments.
  • Supports the team on various events and initiatives.
  • Acts as overall Admin Support responsible for, but not limited to:
    • Company ID and Access Badge requests, printing, and distribution
    • Foot Traffic Monitoring
    • Scanning documents
    • Transport Management
Financial Responsibilities

N/A

Qualifications

  • At least minimal experience in the health and safety field as Safety Coordinator or similar role that assists/helps enforce safety standards.
  • Experience in writing policies and knowledge on the local rules & laws on occupational health and safety standards.
  • Requires 3 years of experience supporting administrative or project management.
  • Bachelor’s degree (or equivalent work experience)
  • Computer proficiency
    • Adept in MS Office Applications (MS Word, MS PowerPoint, MS Excel)
  • Excellent written and verbal communication skills
  • Has good organizational, time management, customer service, problem-solving, and analytical skills and can operate with minimum supervision.
  • Efficient, natural problem solver, multi-tasker, high level of focus on details, has the ability to plan and coordinate tasks to completion.
  • Strong knowledge on office processes and procedures
  • High sense of business ethics and professionalism
  • Possesses strong interpersonal skills and high emotional intelligence.
  • Discreet and respectful of confidentiality
  • Highly organized and resourceful
  • Has the ability to work on tight deadlines while producing high-quality work.
PHYSICAL DEMANDS

  • Willing to work on extended hours or irregular hours on an as needed basis.
  • Willing to work Mondays-Fridays, graveyard shift, 10:00PM to 07:00AM

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