Facilities and Admin Assistant Manager

About Us
Moder was founded in December 2020, with the mission to positively impact the financial health of companies in need by powering their in-house processes using top talent, workflow best practices, and progressive technology.
We are a tech forward outsourcing company specializing in supporting the US mortgage, insurance, and banking industries.

Moder offers end-to-end or component-based outsourcing. We can do everything from managing one-off projects to becoming an extension of your customer service or operations team.
Our team is built by outsourcing industry experts who’ve been on the client and provider sides. They bring decades of experience in financial services and expect the highest caliber of service and delivery from our team.

We’re an American-owned company based in the US with offices in India, and the Philippines.

Job Overview
As a Facility and Administration Assistant Manager, you will play a crucial role in ensuring the smooth operation of our facilities and administrative functions. You will be responsible for managing various aspects related to facility management, office administration, and ensuring compliance with local regulations. Your role will involve overseeing day-to-day operations, managing vendor relationships, and implementing efficient processes to optimize facility and administrative functions.

Job Role & Responsibilities
1. Facility Management:
Oversee the maintenance and operation of all company facilities, including office premises,
equipment, and utilities.
Develop and implement facility management policies, procedures, and standards to ensure a
safe and productive work environment.
Coordinate with vendors and contractors for facility maintenance, repairs, and renovations as
needed.
Conduct regular inspections to assess the condition of facilities and address any issues promptly.
Manage facility-related budgets, including forecasting and cost control measures.

• 2. Administrative Support:
  Supervise administrative staff and oversee day-to-day administrative tasks, including mail
  distribution, supplies inventory, and office upkeep.
  Develop and maintain efficient administrative procedures and systems to support the smooth
  functioning of the office.

3. Health and Safety Compliance:
Implement health and safety protocols to ensure compliance with local regulations and
company standards.
Conduct regular safety inspections and risk assessments to identify potential hazards and take
corrective actions.
Provide training and guidance to employees on health and safety procedures and emergency
protocols.

4. Vendor Management:
Manage relationships with external vendors, contractors, and service providers to ensure quality
service delivery.
Negotiate contracts, service agreements, and pricing terms with vendors to optimize cost-effectiveness and performance.
Monitor vendor performance and address any issues or concerns in a timely manner.

5. Cross-functional Collaboration:
Collaborate with other departments, such as HR, IT, and Finance, to support their facility and
administrative needs.
Participate in strategic planning and decision-making processes related to facility management
and administrative operations.

Qualifications & Experience
- Bachelor's degree in Business Administration, Facility Management, or related field.
- Proven experience in facility management
- Strong knowledge of local regulations and compliance requirements related to facility management and administration in the Philippines.
- Excellent communication, leadership, and interpersonal skills. Ability to prioritize tasks, manage multiple projects simultaneously, and work effectively under pressure.
- Proficiency in MS Office and facility management software. Certification in Facility Management or related field is a plus