Executive Virtual Assistant

As a growing company, we are looking for a highly organized and proactive assistant to support our team. This role requires strong writing skills, administrative expertise, and familiarity with the tech industry. The ideal candidate will be a self-starter who can manage multiple tasks, handle general administrative duties, and ensure the smooth operation of day-to-day activities.

The ideal candidate is located in the Philippines and is set up to work from home with a minimum internet speed of 100 Mbps.

Responsibilities

General Administrative Support: Handle daily administrative tasks, including answering emails, managing office communications, and organizing files.

Writing and Communication: Draft and edit outreach emails, newsletters, and other communications.

Database and Log Management: Update and maintain company logs, databases, and other internal systems.

Meeting Support: Take detailed notes during meetings, track action items, and ensure follow-up on tasks.

Organization: Create and maintain spreadsheets for various tasks, projects, and reports.

Presentations: Use Keynote to develop engaging presentations for internal and external use.

Outreach: Write and send outreach emails for partnerships, collaborations, and business development.

Social Media: Assist with light social media tasks, including basic content drafting and scheduling.

Scheduling & Travel: Coordinate schedules, arrange travel, and manage calendars.

Action Item Management: Proactively follow up on tasks and ensure timely completion of action items.

Requirements

Strong Writing Skills: Excellent communication and writing abilities, especially for outreach and newsletters.

General Administrative Skills: Strong attention to detail and organizational skills in handling office communications, file management, and day-to-day operations.

Tech-Savvy: Familiarity with tech tools and experience working in or with tech companies.

Proficient in Keynote: Able to create and organize visually appealing presentations.

Organization: Strong organizational skills, with experience managing schedules, databases, and spreadsheets.

Problem-Solver: Ability to independently find solutions and address challenges efficiently.

Self-Starter: Ability to work independently, prioritize tasks, and follow through on projects with minimal supervision.

Social Media Knowledge: Some experience or familiarity with social media platforms and content creation.

Pacific Standard Business Hours: Must be prepared to work during Pacific time.

Preferred Experience

• Previous experience in an assistant role, preferably in a tech-focused environment.
• Proficiency with Canva, Keynote, Google Office Suite, Excel.
• Experience with newsletter platforms such as Klaviyo and Mailchimp.
• Familiarity with outreach and partnership development.