Executive Virtual Assistant

We are looking for a highly competent and organized Executive Virtual Assistant to support senior executives in a data analytics company focused on transforming complex biological data into actionable insights. This role demands meticulous attention to detail, the ability to manage multiple priorities, and a commitment to maintaining confidentiality and professionalism.

Work schedule

• 40 hours per week supporting executives in Eastern and Pacific US time zones

Responsibilities

• Coordinate and manage executive schedules, including arranging meetings, travel, and conferences to optimize time efficiency.
• Handle executive communications and manage email correspondence with discretion.
• Prepare and organize important documents and presentations for meetings and business communications.
• Act as a liaison between executives, team members, and external partners to facilitate effective communication and project progress.
• Manage special projects and follow through on executive tasks to support strategic goals.
• Address ad-hoc tasks and initiatives as required, providing flexible support to meet evolving business needs.

Qualifications

• Proven experience in an Executive Assistant role or similar, preferably within a technology or data-driven organization.
• Excellent organizational skills with the capability to multitask and prioritize effectively in a dynamic environment.
• Superior communication skills, both written and verbal.
• Proficiency in using Microsoft Office, Google Workspace, and various communication platforms like Zoom and Microsoft Teams.
• Strong attention to detail with a proactive approach to solving problems.
• Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
• Bachelor’s degree in Business Administration, Communications, or a related field is advantageous.

Other requirements

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 10 or macOS 

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

10 Mbps download and 5 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

• Quiet and distraction-free area