Executive Secretary to the CEO

A dynamic and fast-paced organization is seeking a highly capable Executive Secretary to provide senior-level administrative support to its President/CEO. This role is suited for someone with extensive experience supporting top executives, exceptional organizational skills, and the ability to handle high-pressure situations with professionalism and discretion. The position will play a vital role in ensuring seamless coordination of executive activities, locally and abroad.

Key Responsibilities

• Manage the Presidents calendar, meeting schedules, and official correspondence.
• Coordinate high-level international and domestic travel, including premium bookings for hotels, restaurants, and ground transportation.
• Handle urgent schedule changes and travel rebookings with efficiency and grace.
• Prepare reports, presentations, and briefings; ensure accuracy and attention to detail.
• Represent the President when needed in professional or logistical capacities.
• Assist with organizing events, selecting menus, and liaising with hospitality providers.
• Execute personal errands and confidential tasks with full trust and accountability.
• Act as a liaison between the Presidents office and internal or external stakeholders.
• Maintain the highest level of confidentiality, professionalism, and discretion.
  
  
  

Qualifications

• Bachelors degree in Business Administration, Communication, or a related field.
• At least 8 to 10 years of experience supporting senior executives in a corporate or multinational environment.
• Exceptional verbal and written communication skills in English.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience in managing executive travel and luxury service coordination.
• Excellent presentation and organizational skills.
• Willingness to handle both professional and personal requests.
• Trustworthy, grounded, and not inclined toward self-importance.
  
  
  

Preferred Profile

• Based in or willing to travel to Makati, Taguig, or Pasay
• Presentable with a professional and pleasant demeanor presence
• Able to work independently while anticipating the needs of the President