Executive Business Assistant

About ThriveCart:

ThriveCart is a powerful platform used by over 50,000 people worldwide to generate over $5B in sales. Included within the ThriveCart platform is a learning management system (LMS), affiliate management, cart and checkout functionality, making it a top solution for creators, coaches, consultants, and other businesses.

We integrate with everything you use and have a simple, clean UI with numerous features that allow customers to build income from existing traffic and we are the highest-converting cart for online businesses. Our business is growing, profitable, and backed by LTV SaaS Growth Fund, and we are looking to expand our footprint amongst online businesses.

Location: Remote

Job Overview:

We are seeking an Executive Business Assistant to provide comprehensive administrative and operational support to our leadership team and business functions. This role requires a proactive individual who can effectively manage schedules, coordinate meetings, track action items, assist with reporting, and contribute to various business initiatives. The ideal candidate is detail-oriented, highly organized, and thrives in a dynamic, fast-paced environment.

What Your Work Will Entail:

Meeting Coordination & Agenda Preparation:

• Organize and schedule meetings, ensuring alignment with business priorities.
• Prepare agendas and necessary materials in advance.
• Take detailed notes during meetings and track action items for follow-up.
  
  

Administrative Support:

• Manage calendars for leaders, scheduling appointments, and ensuring efficient time management. wishup.co
• Coordinate travel arrangements and handle expense reporting.
• Organize and maintain confidential files and records.
  
  

Follow-up & Task Management:

• Monitor outstanding tasks and deadlines, ensuring follow-through on key initiatives.
• Send reminders and updates to relevant stakeholders.
  
  

Report Preparation & Data Management:

• Compile and organize data to create reports and presentations.
• Conduct research as needed to support decision-making.
  
  

Communication & Liaison:

• Act as a point of contact between leadership, internal teams, and external stakeholders.
• Draft and proofread professional correspondence, memos, and emails.
  
  

Project Coordination:

• Assist in planning and executing business projects.
• Coordinate cross-functional teams to ensure project milestones are met.
  
  

Process Improvement:

• Identify opportunities to streamline administrative processes.
• Implement solutions to enhance operational efficiency.
  
  

What You Bring To This Role:

• 3+ years of experience experience as an Executive Assistant, Business Assistant, or similar role supporting leadership and business operations.
• Strong organizational and time management skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills in English.
• Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar) and project management tools (e.g., Asana, Trello, or Monday.com).
• Ability to work independently while maintaining attention to detail and accuracy.
• High level of discretion and professionalism when handling confidential information.
• Experience coordinating across multiple time zones is a plus.
  
  

Learn More About ThriveCart:

Our Values are:

Commit to Excellence

Find a Way

Help Each Other

Keep Growing

Data First