Executive Assistant to the Chief Marketing Officer
Manulife
Date: 8 hours ago
City: Makati City
Contract type: Full time

We’re seeking a creative and highly organized Executive Assistant to the Chief Marketing Officer. Provides diverse and advanced administrative support for a senior officer. Utilizes technical and business knowledge, company policies and practices and overall organizational awareness to support and communicate on behalf of executive and / or officer.
Position Responsibilities
Provide Administrative Support to the CMO
Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit https://www.manulife.com/en/about/our-story.html.
Manulife is an Equal Opportunity Employer
At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.
It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact [email protected].
Working Arrangement
Hybrid
Position Responsibilities
Provide Administrative Support to the CMO
- Calendar and meeting management
- Arranges and coordinates travel and meeting schedules, including travel agendas and meeting schedules. Handles details involving foreign travel including entry papers, currency, passports and visas
- Expense management – Monthly submission for reimbursement & liquidation, completes expense reports and maintains detailed records of expenses, Follow up with billing related matters or expense charge discrepancies
- Ensures status reports of all direct reports of the CMO are submitted on a timely basis
- Personal arrangements on medical, staffing, car maintenance etc
- Maintains file records for executive and/or officer
- Performs other duties as assigned, such as taking minutes of meetings or other administrative functions to support departmental meetings
- Ensure Marketing Dept. is compliant with Records Management requirements
- Assist in testing controls for efficacy, as needed
- Act as Marketing Coordinator for Business Continuity Plan
- Provide coordination support: (Tech, BCP, Finance, etc)
- Provide coordination in setting up on / offsite meetings that involve Senior leaders or Executive Committees
- Support Marketing team in delivering value to the business and the customer
- Support team in Event activations, planning and execution
- Serve as the defacto office manager for staff on the floor
- Regularly interacts with other Executive assistants, Executive committee members, board and committee members, other internal and external leaders to obtain and furnish information
- Use various applications to produce reports, spreadsheets, presentations and other documents, on-board vendors,
- Generally, plans, organizes and schedules own work
- Handles significant corporate and regulatory matters including insurance company license renewals, payments of related fees, making of required notice filings, corporate annual reports
- Within established guidelines, relieve Executive and/or officer of details and advanced administrative duties. Personally, acts whenever possible.
- Manages projects assigned and ensures the accurate and timely completion of tasks.
- Communicate information to and from the executive/officer to and from a wide range of internal and external contacts.
- Delegates for staff implementation of commitments made by the executive and/or officer and updates the executive and/or officer on progress.
- Gathers, assembles and analyzes highly confidential and sensitive information and data from a wide variety of sources and prepares reports and memoranda. May make recommendations regarding changes and solutions to issues or problems.
- May prioritize telephone calls and meeting requests, personally responding whenever possible using judgment on potentially urgent matters.
- Prioritizes and summarizes contents of incoming materials, e.g. mail, reports, government notifications, articles, competitor packages requiring knowledge of operations, an understanding of pertinent individuals involved, protocols, actions required, timelines, signature authority required, compliance and regulatory mandates.
- Composes correspondence and documents of a highly confidential nature.
- Bachelor’s degree
- 7 plus years of related secretarial or administrative assistant experience
- 5 – 7 years of related experience
- Proficiency in all MS Office applications
- Proficiency in English language (Speaking and writing)
- Broad understanding of the organization’s policies and practices Competencies:
- Activity Coordination
- Business Partnering
- Prioritization
- Service Delivery Effectiveness
- Troubleshooting/Technical Support Decision Authorities:
- Prioritizing meetings, calls and situations for executive review
- Improving administrative business practices to increase effectiveness
- We’ll empower you to learn and grow the career you want.
- We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
- As part of our global team, we’ll support you in shaping the future you want to see.
Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit https://www.manulife.com/en/about/our-story.html.
Manulife is an Equal Opportunity Employer
At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.
It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact [email protected].
Working Arrangement
Hybrid
How to apply
To apply for this job you need to authorize on our website. If you don't have an account yet, please register.
Post a resumeSimilar jobs
Wealth Acquisition Relationship Manager
RCBC,
Makati City
2 days ago
Job SummaryThe Wealth Acquisition Relationship Manager plays a pivotal role in expanding the customer base of the bank by onboarding new-to-bank clients into the Wealth Management portfolio. This position requires a combination of sales acumen, financial expertise, and relationship-building skills to identify and attract high-net-worth individuals (HNWIs) / affluent clients to the bank's wealth management services. The primary focus is...

Senior Software Systems Designer
Hitachi Rail,
Makati City
3 days ago
About UsA career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s...

Sales Trainer
Concentrix,
Makati City
3 days ago
Job Title:Sales TrainerJob DescriptionImagine being able to partner with global technology leaders in a company that cares about YOU – your professional growth, your success, and your community.We are looking for a Sales Trainer to join our team. Today.The future team member who will love this job will demonstrate the value and benefits of our client's services through customer engagement,...
