Executive Assistant | Philippines | Remote
OpsArmy
Date: 3 weeks ago
City: Manila
Contract type: Full time
Remote
Job Title: Executive Assistant (100% Remote)
Apply here: https://operationsarmy.com/application
Were hiring an Executive Assistant to drive operational excellence and support go-to-market (GTM) initiatives. In this cross-functional role, you'll help ensure high-value conversations and projects don't fall through the cracksclearing inbox chaos, maintaining CRM hygiene, supporting lightweight marketing execution, and managing key admin workflows.
Key Responsibilities
Inbox & Calendar Management
Apply here: https://operationsarmy.com/application
Were hiring an Executive Assistant to drive operational excellence and support go-to-market (GTM) initiatives. In this cross-functional role, you'll help ensure high-value conversations and projects don't fall through the cracksclearing inbox chaos, maintaining CRM hygiene, supporting lightweight marketing execution, and managing key admin workflows.
Key Responsibilities
Inbox & Calendar Management
- Triage and manage the executive inbox with speed and judgment
- Draft follow-ups, flag priority emails, and schedule meetings
- Prepare executive summaries and daily/weekly briefings
- Track investor, sales, and partner threads to maintain momentum
- Maintain a clean and organized CRM (log notes, update deal stages)
- Ensure all inbound leads are entered, tagged, and followed up
- Support contract creation, invoice tracking, and workflow coordination
- Monitor and process signups from the free tier
- Manage content calendar, blog updates, and newsletters
- Draft/refine short-form content for social, investor, or email outreach
- Coordinate basic event logistics, outbound lists, invites, and follow-ups
- Keep documentation and project trackers up to date
- Support weekly team task triage and execution
- Identify recurring gaps and implement lightweight operational fixes
- Keep cross-functional projects on track and nudge stakeholders as needed
- Are resourceful and proactive about solving problems
- Thrive in fast-paced startup or founder-led environments
- Enjoy managing calendars, inboxes, and GTM pipelines
- Can context-switch between emails, project tracking, and task execution
- Are a systems-thinker with a talent for simplifying complexity
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