Executive Assistant & Office Manager

We are seeking a highly organized professional to serve as both Executive Assistant and Office Manager, providing comprehensive support to our Country Head while overseeing office operations. This dual role offers the unique opportunity to learn directly from the Country Head of JLL Philippines, gaining valuable exposure to commercial real estate leadership and operations. The ideal candidate will have exceptional organizational skills, strong business acumen, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Executive Assistant

• Manage the Country Head's calendar, including making appointments, emails, phone calls, travel itineraries and manages sensitive matters and information with discretion and professionalism.
• Join in meetings with select clients, support business development initiatives and coordinate strategic initiatives, tracking deadlines and deliverables
• Provide administrative assistance, such as drafting memos, preparing invitation letters and itineraries for visiting leaders and clients, and preparing communications on behalf of the Country Head
• Organize meetings, facilitate communication across business lines including scheduling, sending reminders, and organizing catering when necessary
• Assist in reimbursements and expense reports
  
  

Office Manager

• Oversee and manage administrative matters such as fleet management in coordination with Workplace Team/Procurement
• Liaise with vendors for mobile phone plan renewal and new line requests
• Process invoices that are charged to Firm
• Release regular communications related to office protocols, reminders on workplace ethics, and other similar content
• May act as Data Privacy Officer in coordination with Legal
  
  

Key Requirements:

• Bachelor’s degree in Business Administration, Real Estate, or a related field (fresh graduates are welcome to apply)
• 0-2 years of relevant experience
• Advanced proficiency in MS Office, Excel and PowerPoint
• Excellent communication and interpersonal skills
• Strong organizational and problem-solving abilities
• Detail-oriented and able to manage multiple priorities
• Ability to work well under pressure and handle confidential information with discretion
• Experience in executive support, office administration, or commercial real estate is an advantage, but not required