Executive Assistant for CEO

This Executive Support Specialist is responsible for providing administrative support to the executive through calendar management, coordination of meetings, travel arrangements, preparation of required/assigned reports, routing of documents for signature, and custodianship of confidential information of the executive’s office

Key Responsibilities:
• Calendar & Schedule Management: Manage the CEO’s calendar, including scheduling internal and external meetings, appointments, and travel arrangements.
• Communication Management: Screen and prioritize emails, calls, and messages. Draft correspondence and handle communications on behalf of the CEO.
• Meeting Coordination: Prepare agendas, take minutes, and follow up on action items from key meetings.
• Travel Arrangements: Coordinate complex domestic and international travel, including transportation, accommodation, and itineraries.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
• Document Preparation: Create and proofread presentations, reports, spreadsheets, and other documents for the CEO.
• Administrative Support: Manage administrative tasks such as expense reports, file management, and office supplies for the CEO.

Job Qualifications:

• Bachelor's degree in any Business related course from prestigious schools (Ateneo de Manila University (ADMU), University of the Philippines (UP), De La Salle University (DLSU))
• Minimum of 3 years relevant work experience, preferably supporting C-level executives
• Proficient in both verbal and written communication. Able to interact professionally with a diverse range of stakeholders.
• Proficient in Microsoft Office suite (Word, Excel, Powerpoint) and communication tools
• With skills in records management, time management, business writing, and customer service
• Strong organizational skills: Strong multitasking and time-management abilities, with a focus on meeting deadlines.
• Good Problem Solving Skills: Ability to think ahead, manage challenges, and offer solutions proactively.
• Can handle information with high level of discretion and professionalism
• Can start ASAP