Executive Assistant

Job Description

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day

That’s why we pledge to support and empower all our people to make a positive impact, working with the right technology and training to bring ideas and projects to life.

Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you.

Who are we looking for?

We have an exciting opportunity for an experienced Executive Assistant who will provide a high level of professional administrative support to two Operation Managers as part of the Sydney Leadership team.

In this diverse role you will:

• Provide quality and timely administrative support
• Maintain and coordinate an effective calendar and schedule competing demands are effectively managed.
• Proactively manage emails and correspondence, draft responses and notes as directed
• Assist in the production and coordination of quality documents including meeting agendas, minutes, presentations, etc
• Manage expense claims and submission
• Organise leadership meetings and events including attendee invites, room bookings, accommodation, catering etc
• Organise all travel arrangements
• Maintain a high level of professionalism and exercise sound judgement in all verbal and written communication
• Maintain a high level of confidentiality and discretion as required
• Provide support to the Sydney Leadership team as required
• Develop and maintain effective relationships with the Sydney Leadership team and other key Managers and support as required
• Working and supporting relationship with the EA supporting RGM and RML Sydney region
• Effective networking and collaboration with other EA’s across GHD
  
  

Skills and competencies:

• Intermediate to advance Microsoft skills – Outlook, Teams, Word, Excel, Powerpoint etc
• Advanced communication skills – verbal and written
• Excellent editing, researching and writing skills
• Highly organised, proactive and self-managing
• Great can-do attitude
• Attention to details, planning and organising
• Agile, resilient and motivated
  
  

What will you bring to the team?

• 5+ years' experience in an EA position in a large global professional service firm or similar
• Strong experience in diary management and travel arrangements, production of executive-level of documentation and correspondence
• Tertiary qualifications and certificates are desirable
• Proficient in Microsoft Suite and Concur for expenses and travel
  
  

Work schedule: Monday to Friday / 8:00 am to 5:00 pm / Hybrid – 3 days a week in the office

This job offer can be based either in Makati or Quezon City

Applicants must be a Filipino citizen or have the right to work in the Philippines.

GHD offices will be closed from 24 December 2025 and will reopen on 12 January 2026. We will be in contact in the new year after reviewing all applications.

We respectfully ask that no agency resumes be presented at this stage.  

About Us

Come together and make a meaningful impact.

We bring our people together to create something bigger and solve some of the world's most complex problems. Come and experience the power of commitment and see strategy and ideas come to life when you join GHD.

Let's drive real change.

Our Pledge to You

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.

That’s why we pledge to empower our people to make a positive impact. Combining our deep technical expertise with the capabilities of our clients and partners, we respond to some of the most complex challenges facing our planet today.

See where your commitment could take you.

That’s the #PowerOfCommitment

Who We Are

GHD is a global professional services company that leads through engineering, architecture, and construction expertise. We are an employee-owned company with over 11,000 diverse and skilled individuals, across more than 200 offices spanning five continents.

The Power of Commitment is our brand promise. It’s what makes us different. We are bound to our stated vision and determination to address humanity’s most urgent needs: to make water, energy and urbanisation sustainable for generations to come.