Executive Assistant
Seamless Assist
Date: 6 hours ago
City: Remote
Contract type: Part time
Remote
Job Overview:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will manage day-to-day administrative tasks, ensure smooth business operations, and act as a key point of contact between executives and internal/external stakeholders. This role requires excellent communication skills, attention to detail, and the ability to handle sensitive information with discretion.
Key Responsibilities:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will manage day-to-day administrative tasks, ensure smooth business operations, and act as a key point of contact between executives and internal/external stakeholders. This role requires excellent communication skills, attention to detail, and the ability to handle sensitive information with discretion.
Key Responsibilities:
- Manage and maintain executives calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and organize reports, presentations, and correspondence.
- Handle confidential information with a high level of professionalism.
- Coordinate internal and external communications on behalf of the executive.
- Organize and maintain files, documents, and records for easy retrieval.
- Track project deadlines and ensure timely completion of tasks.
- Assist in preparing meeting agendas, taking minutes, and following up on action items.
- Conduct research and compile data for reports and decision-making.
- Manage expense reports and basic bookkeeping related to executive activities.
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Familiarity with project management tools (e.g., Asana, Trello) is a plus.
- Ability to work independently and prioritize tasks effectively.
- Discretion and confidentiality when handling sensitive information.
- Google Workspace (Docs, Sheets, Calendar)
- Project Management Tools (Asana, Trello, ClickUp)
- Communication Platforms (Slack, Zoom)
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