Executive Assistant

Executive Assistant - Anchor for a Startup Leader

About Frontier:

At Frontier, we help companies grow full-time, cross-functional teams abroad. We hire the smartest people, and we place them in the best companies. We have placed over 800 hires across 50 different US based startups and high growth companies.

About Ezzie Co

Ezzie +Co is a full service law firm specializing in innovation strategy and legal advisory services tailored to the commercial real estate and PropTech sectors. With a holistic understanding of both sides of the industry, we support founders, operators, and CRE teams navigating the rapidly evolving built environment. Our approach is grounded in experience, but shaped by the future—helping clients not just adapt, but lead.

Ezzie + Co was founded by Nadine Ezzie, a commercial real estate attorney and consultant. She is also the co-host of the CRE Unplugged podcast that dives into themes and topics surrounding innovation within commercial real estate. Nadine is also a Founding Leader of the U.S. Proptech Council, a nonprofit member-based organization focused on research, education and fostering innovation in the proptech and real estate industries as the trade association in the United States.

About the Role

We're looking for a proactive and detail-oriented Executive Assistant to support our founder in daily operations. This role is critical in managing communication, scheduling, and podcast coordination, and has the potential to evolve into a Chief of Staff role over time.

If you're someone who thrives in a fast-paced environment, loves staying organised, and can anticipate needs before they're spoken, we'd love to meet you.

Key Responsibilities

• Manage the founder's calendar and schedule meetings, ensuring smooth flow and minimal conflicts.
• Own email management, handling up to 99% of inbox tasks including drafting, responding, organising, and prioritising messages.
• Handle client invoicing / billing activities and follow-up communications to ensure timely payment.
• Ensure timely payment of all business expenses.
• Assist in personal scheduling / tasks for the Founder.
• Coordinate guest outreach and communications for our podcast (including research, scheduling, and follow-ups).
• Conduct background research on guests and topics to support episode planning and broader business initiatives.
• Act as a sounding board and right-hand support—managing recurring tasks and jumping in where needed.
• Ensure high-quality execution with a warm, human touch.
  
  

What We're Looking For

• Empathetic and personable—someone who communicates with clarity and warmth.
• Hyper-organised and proactive—you don't wait to be told what to do.
• Excellent written and spoken English.
• Strong attention to detail with the ability to juggle multiple priorities.
• Tech-savvy with comfort using tools like Gmail, Google Calendar, Notion, Zoom, and Slack.
• Availability to work most hours in the EST timezone.
  
  

Preferred Background

• Based in the Philippines or India.
• 2+ years of experience as an Executive Assistant, Virtual Assistant, or in a similar operations support role.
• Experience coordinating podcast guests or supporting content creators is a plus.
• Familiarity with client-facing roles or personal brand support is a bonus.