Executive Assistant

Job Description

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.

That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life.

Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you.

Who are we looking for?

We're looking for an Executive Assistant to join our Administration team. The role will provide comprehensive administrative support to the SGI Program Office Lead and the SGI Leads (which upon commencement will include Future Energy, Future Communities, Future of Water, and ESG+Sustainability+Resiliency)

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in:

• Efficiently manage the calendars for the SGI Leaders, ensuring seamless scheduling and coordination
• Act as a liaison between other executive assistants and internal/external stakeholders
• Arrange domestic and international travel and accommodations for SGI Leads, handling expense reports with precision and attention to detail
• Assist in the preparation of meetings, including agenda creation. Attend meetings as necessary to track and follow up on commitments made during discussions
• Prepare, edit, and contribute to correspondence, reports, and presentations as required
• Organize and maintain files, records, and documentation, handling confidential information with discretion and professionalism
• Provide support in relation to budgetary matters, such as processing invoices for payment and monitoring spend rates and balances
• Manage workflow and task management transparently and accurately in alignment with the PMO, for example using Planner or other software/Agile arrangements
  
  

What you will bring to the team:

• College diploma or University degree
• 8+ years of experience coordinating activities or projects in a team setting
• Highly proficient with Microsoft Office applications
• High level of comfort and willingness to learn new skills (e.g., Agile) and use technology (e.g., software applications)
• Strong verbal and written communication skills
• Proactive and motivated self-starter with a strong work ethic and the ability to work under limited supervision
• Demonstrated ability to thrive in a collaborative international team environment
• Strong interpersonal skills and the ability to develop positive and lasting relationships with colleagues and clients
  
  

Work schedule: Monday to Friday / 8:00 am to 5:00 pm / Hybrid

This job offer is based in either Makati or Quezon City depending on candidate location.

Interested? Apply now.

Applicants must be a Filipino citizen or have the right to work in the Philippines.

About Us

Come together and make a meaningful impact.

We bring our people together to create something bigger and solve some of the world's most complex problems. Come and experience the power of commitment and see strategy and ideas come to life when you join GHD.

Let's drive real change.

Our Pledge to You

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.

That’s why we pledge to empower our people to make a positive impact. Combining our deep technical expertise with the capabilities of our clients and partners, we respond to some of the most complex challenges facing our planet today.

See where your commitment could take you.

That’s the #PowerOfCommitment

Who We Are

GHD is a global professional services company that leads through engineering, architecture, and construction expertise. We are an employee-owned company with over 11,000 diverse and skilled individuals, across more than 200 offices spanning five continents.

The Power of Commitment is our brand promise. It’s what makes us different. We are bound to our stated vision and determination to address humanity’s most urgent needs: to make water, energy and urbanisation sustainable for generations to come.