Executive Assistant

Coral


Date: 6 hours ago
City: Remote
Contract type: Full time
Remote
Key Responsibilities

Calendar Management

  • Schedule meetings, calls, and appointments.
  • Block time for focused work or travel.
  • Provide reminders for deadlines and events.

Email Management

  • Organize and prioritize the inbox.
  • Draft and send email responses as needed.
  • Filter and remove spam.

Travel Arrangements

  • Book flights, hotels, and ground transportation.
  • Prepare itineraries and travel documentation.
  • Manage changes or cancellations promptly.

Expense Management

  • Track business expenses accurately.
  • Prepare reimbursement reports using Expensify.

Data Analysis

  • Create reports and summaries to support decision-making.

Organization

  • Maintain files and documentation systems.
  • Streamline workflows to improve operational efficiency.

Qualifications

  • Proven experience as a Virtual Assistant or in a similar administrative role.
  • Excellent time management and organizational skills.
  • Proficiency in tools like Expensify, calendar platforms, and email management software.
  • Strong communication skills and attention to detail.
  • Ability to work independently and adapt to dynamic schedules.

Work Schedule

This role requires availability during Mountain Standard Time (Alberta, Canada).

If you’re detail-oriented, self-motivated, and excited about supporting a fast-paced environment, we’d love to hear from you!

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