Executive / Administrative Assistant - Pasig City (35k to 45k)

The Executive and Administrative Assistant serves as the primary point of contact between the executive and internal and external stakeholders, providing administrative support to senior executives. This role enables executives to focus on strategic decision-making and organizational leadership by managing their calendars, coordinating meetings and travel arrangements, handling correspondence, and overseeing various office support functions to ensure smooth day-to-day operations.

Responsibilities

• Manage scheduling for company executive(s) including but not limited to Board Meetings, Annual Stockholders Meeting, Committee and Alignment meetings.
• Organize and prepare for internal and external high-level meetings, including gathering documents and attending to logistics of meetings
• Preparation of Executive presentation, correspondence and minutes of meetings.
• Answer and respond to phone calls, communicate messages and information to the executive
• Process administrative documentation requirements and maintain various records for company executive(s).
• Design and establish the company’s corporate governance framework, quality management system, ensuring compliance with legal, regulatory, and best practice standards.
• Create and review legal documents including but not limited to consultancy, partner and retainer contracts
• Coordinate legal requirements and concerns with appointed corporate legal counsel
• Responsible for inventory, purchase, replenishment and issuance of office supplies.
• Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, expediting orders for supplies and verifying receipt of supplies
• Responsible for application and renewal of insurances, Business, Fire and Sanitary permits, and contracts for Trion facilities
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment & techniques
• Process Visa Application and travel arrangements
• Complies with the proper operating procedures of the company safety and health regulations.
• Formulate systems, policies and procedures for the assigned scope of responsibility.
• Adheres to Policies/Procedures, Employee Code of Ethics and Conduct, and Corporate Governance regulations.
• Protects intellectual property, company proprietary and confidential information.
• Perform other duties & responsibilities as directed by the immediate supervisor
  
  

Knowledge, Skills, Abilities

• Proven experience in managing operations in a technical or service-oriented environment, with a focus on meter testing, repair, or maintenance.
• In-depth knowledge of meter testing standards, calibration procedures, and safety regulations.
• Good strategic thinking, analytical and problem-solving skills
• Keen to details
• Excellent organizational, multi-tasking skills and a team player
• Effective time management skills
• With excellent writing and communication skills, with pleasing personality
• Highly resourceful and dependable
• Proficient in the use of Microsoft Office operations (Microsoft Excel, Word, PowerPoint)
  
  

Requirements

• Graduate of a any Business related course
• At least five (5) years’ work experience in the same field
  
  

Monthly Salary

• 35000 - 45000
• Negotiable based on the applicant's skill set.
  
  

Work Location:

• 16 Evangelista Street, WH 28-29, Santolan, Pasig City ,Metro Manila (Preferred candidates should live near the working location)
  
  

Work Schedule

• Full-time
• Monday to Saturday, from 8 AM to 5 PM.
  
  

Location Type:

• On-site
• We don't usually work on Saturday, unless we have HR activities and other meetings scheduled on weekend.
  
  

Note

We appreciate the effort you’ve put into your application.

If you do not receive feedback within 3 to 7 working days after submitting your resume, it means you were not selected for the position. However, if you meet the qualifications, especially if you are located near the office, I will process your application within one day of submission.

May this opportunity bring you closer to your goals, and wish you the best of luck as we review your qualifications!