EA/Office Administrative Partner

At AIG, we are reimagining the way we help customers to manage risk. Join us as a EA/Office Administrative Partner to play your part in that transformation. It’s an opportunity to grow your skills and experience as a valued member of the team.

AIG underwriting teams help to find insurance solutions in areas including Financial Lines, Property, Casualty, Specialty Lines, Cyber, Multinational Clients, and High Net Worth individuals. We are reimagining how we help customers to manage risk, transforming our operating model, and reshaping our role responsibilities and career pathways. The goal is to unlock the full potential in each colleague – empowering our people to grow as insurance professionals and add more value to our customers and AIG.

How You Will Create An Impact

The Executive Assistant / Office Administrative Partner role will provide comprehensive administrative support primarily to the President/CEO but will also extend assistance to the executive team, ensuring efficient operations and adherence to regulations. The role will also serve as the primary point of contact between the President’s office and internal stakeholders fostering effective communication and collaboration; and is the nominated lead to manage external stakeholders such as AmCham, PIRA, IIAP and other industry-related associations.

This role combines administrative duties, executive assistance, occupational safety and health responsibilities, and corporate communication functions, including the management of AIG Philippines' website.

• Calendar Management
• Schedule and manage the President's appointments, meetings, and travel arrangements
• Ensure that the President's calendar is up-to-date, and conflicts are resolved promptly
• Coordinate with internal and external stakeholders to arrange meetings and events

• Communication
• Serve as the primary contact point for corporate communication matters. Will also be working closely with the President to coordinate frequent presentations, speeches, and announcements
• Manage and update AIG Philippines' website, ensuring accurate and timely information is available
• Handle correspondence, emails, and phone calls on behalf of the President, ensuring timely and accurate responses
• Draft and review emails, letters, and other communications as needed

• Meeting Coordination
• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items
• Ensure that all necessary materials and information are available for meetings
• Arrange logistics for meetings, such as venue setup, catering, and audiovisual equipment

• Document Preparation
• Draft, review, and edit documents, reports, presentations, and other materials as needed
• Maintain accurate records and files of correspondence, reports, and other documents
• Ensure that all documents are formatted and presented professionally

• Travel Arrangements
• Plan and coordinate travel itineraries, accommodations, and logistics for the President's business trips
• Prepare detailed travel itineraries and ensure that all travel arrangements are in place
• Handle travel-related expenses and reimbursements

• Confidentiality
• Maintain the highest level of confidentiality and discretion in handling sensitive information
• Ensure that confidential information is protected and only disclosed to authorized individuals

• Project Support
• Assist with special projects and initiatives as assigned by the President
• Provide research and analysis on various topics as needed
• Manage and track project timelines and deliverables

• Office Management and Occupational Safety and Health
• Oversee the executive office's administrative functions, including maintaining office supplies and equipment
• Ensure that the office operates smoothly and efficiently
• Handle administrative tasks such as filing, data entry, and record-keeping
• Work with the Safety Officer in ensuring compliance with occupational safety and health regulations and company policies
• Help Coordinate safety training sessions and workshops for employees. and maintain records of safety incidents and report them to the appropriate authorities

What You’ll Need To Succeed

• Bachelor's degree in Business Administration, Office Management, Communications, or a related field.
• Proven experience in an administrative or executive assistant role, preferably with experience supporting executive level management.
• With experience or knowledge in corporate communication and website management, and event planning and coordination.
• Knowledge of occupational safety and health regulations and best practices is a plus.
• Excellent organizational and time management skills.
• Strong verbal and written communication and interpersonal skills. Will have frequent communication with executive team members and business partners/vendors/consultants and thus, must be professional, accurate and reliable.
• Ability to handle multiple tasks and prioritize effectively. Can troubleshoot as necessary to achieve swift and accurate project results.
• With high level of discretion and confidentiality.
• Excellent telephone skill is a must.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Highly organized, detail-oriented, and capable of handling sensitive information with the utmost discretion and professionalism.
  
  

Ready to take your career to the next level? We would love to hear from you.

At AIG, we value in-person collaboration as a vital part of our culture, which is why we ask our team members to be primarily in the office. This approach helps us work together effectively and create a supportive, connected environment for our team and clients alike.

Enjoy Benefits That Take Care Of What Matters

At AIG, our people are our greatest asset. We know how important it is to protect and invest in what’s most important to you. That is why we created our Total Rewards Program, a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health, wellbeing and financial security—as well as your professional development—to bring peace of mind to you and your family.

Reimagining insurance to make a bigger difference to the world

American International Group, Inc. (AIG) is a global leader in commercial and personal insurance solutions; we are one of the world’s most far-reaching property casualty networks. It is an exciting time to join us — across our operations, we are thinking in new and innovative ways to deliver ever-better solutions to our customers. At AIG, you can go further to support individuals, businesses, and communities, helping them to manage risk, respond to times of uncertainty and discover new potential. We invest in our largest asset, our people, through continuous learning and development, in a culture that celebrates everyone for who they are and what they want to become.

Welcome to a culture of belonging

We’re committed to creating a culture that truly respects and celebrates each other’s talents, backgrounds, cultures, opinions and goals. We foster a culture of inclusion and belonging through inclusion learning, cultural awareness activities and Employee Resource Groups (ERGs). With global chapters, ERGs are a cornerstone for our culture of inclusion. The talent of our people is one of AIG’s greatest assets, and we are honored that our drive for positive change has been recognized by numerous recent awards and accreditations.

AIG provides equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.

AIG is committed to working with and providing reasonable accommodations to job applicants and employees with disabilities. If you believe you need a reasonable accommodation, please send an email to [email protected].

Functional Area:

AS - Administrative Support

AIG Philippines Insurance Inc