Documentation Staff
All Vision Business Enterprises Corp.
Date: 3 weeks ago
City: Makati City
Contract type: Full time
Documentation / Administrative Staff
Position Overview
The Documentation / Administrative Staff is responsible for handling and organizing company documents, ensuring accuracy, proper filing, and timely processing. This role also provides administrative support to maintain smooth day-to-day office operations. The position requires strong attention to detail, organizational skills, and effective communication.
Key Responsibilities
Position Overview
The Documentation / Administrative Staff is responsible for handling and organizing company documents, ensuring accuracy, proper filing, and timely processing. This role also provides administrative support to maintain smooth day-to-day office operations. The position requires strong attention to detail, organizational skills, and effective communication.
Key Responsibilities
- Manage, organize, and maintain physical and digital documents and records.
- Ensure all documents are accurate, complete, and properly filed according to company standards.
- Assist in preparing reports, letters, forms, and other documentation.
- Coordinate with internal departments for document requests, updates, and submissions.
- Monitor document flow and ensure timely processing and delivery.
- Handle office administrative tasks, including scheduling, correspondence, and data entry.
- Maintain logs and tracking systems for incoming and outgoing documents.
- Assist in the preparation of compliance and regulatory submissions, as required.
- Support procurement, logistics, or HR documentation as needed.
- Handle office supplies inventory, filing, and other clerical duties.
- Perform other administrative tasks as assigned.
- Bachelors degree in Business Administration, Office Management, or related field.
- At least 1 year of experience in documentation or administrative work (fresh graduates may be considered).
- Strong attention to detail and excellent organizational skills.
- Proficient in MS Office (Word, Excel, PowerPoint); familiarity with document control software is a plus.
- Good communication skills, both verbal and written.
- Ability to handle confidential information with discretion.
- Ability to work independently and manage multiple tasks.
- Strong time-management skills.
- Experience in document control, especially in industries like construction, logistics, or manufacturing.
- Knowledge of record-keeping practices and standards.
- Strong problem-solving skills.
- Ability to work with minimal supervision.
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