Document Controller

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our Values Shape The Way We Consult And Define The People We Want To Join Us On Our Journey, They Are

• Safety first - Going home safe and well.
• Client focus - Deliver on our promise.
• Integrity - Always do the right thing.
• Create opportunity - for our people to excel.
  
  

Provides accurate and timely administration and information management by coordinating and organizing the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by project, design teams/consultants and subcontractors on a project/s.

You’ll Be Responsible For

• Ensures information is managed in accordance with Mace procedures and the procedures for the system in use.
• Manages the onboarding of Mace staff and external parties to the project system.
• System management, ensures all new documents arriving on the system are quality checked as per standard procedures.
• System management, creates, manages and updates distribution groups to ensure information flows to the correct organizations.
• Maintains the project work package matrix and assign documents accordingly.
• Processes in app reports as required by the project team.
• Administers user access and permissions for the project system.
• Ensures key processes such as the Request For Information (RFI) process are working in accordance with the procedures.
  
  

You’ll Also Have

• Experience and understanding of key construction information management processes.
• A sound knowledge of the system in use for the project. Typically, this would be Aconex.
  
  

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organization.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role.

Apply now for a confidential discussion.