DOCUMENT CONTROLLER

PRINCIPAL DUTIES:

1. Managing document intake, scanning, verification, and storage.
2. Archiving and filing pertinent documents.
3. Obtaining files when required for clients and other staff members.
4. Creating templates for file formats, document databases, and documents.
5. Ensuring the accuracy and conformity of documents by modifying them.
6. Regulating the department's document inflow and outflow.
7. Reporting mistakes or advancements in the archiving of documents.
8. Ensuring that private documents are destroyed and disposed of securely.
9. Keeping physical records and document management systems up to date.
10. Preserving the privacy and security of private documents.
11. Helping staff members use our document management system to access documents.
12. Compliance with the Management System (ISO 9001:2015 , ISO 14001:2015 , ISO 45001: 2018 , RBA Code of Conduct).
13. Perform other duties and functions as required.

JOB SPECIFICATIONS

Knowledge:

• A bachelor's degree in record management, library management, or business administration.
• Two years of experience in records, archive, or document management.

Skills and Abilities:

• Outstanding proficiency with Microsoft Office applications.
• Excellent report writing and typing abilities.
• Excellent arranging skills for documents.
• Knowledge of the applicable laws pertaining to the handling and preservation of documents.
• Able to use software management tools to proactively handle database changes.
• A methodical approach to answering questions and completing work.