Contract Administrator, Philippines

About IDP

IDP is the global leader in international education services, delivering global success to students, test takers and our partners, through trusted human relationships, digital technology and customer research. An Australian-listed company, we operate in more than 50 countries around the world.

Our team is comprised of over 7,000 people of various nationalities, ages and cultural backgrounds. Proudly customer-first, our expert people are powered by global technology. Together, we offer unmatched services, helping local dreams become realities, all over the world.

Learn more at www.careers.idp.com

We are looking for a Contract Administrator to work out of our Makati City office at Philippines to take up

Key Accountabilities--

Contract Management

• Maintain an up-to-date registry of contracts.
• Review and update both the original and copy of all external contracts and monitor & maintain within a database.
• Coordinate the execution of contracts and contract renewals by relevant parties in a timely manner.
• Work closely with Group Financial Controller, Group Tax Manager and Legal Counsel to complete variations in a timely manner.
• Manage contract renewals and expiry of contracts based on termination dates of contracts.
• Assist client relationship teams to complete contract approval and execution flows.
• Work as a centralized back-up to assist other teams with contract execution in a timely manner.
• Support in the management, maintenance and updating of the internal contract lifecycle management system and legal matter management system.
• Process documentation and administer agreements.
• Draft and prepare for execution all IELTS fee variations.
  
  

Legal and Governance Team Support

• Assisting with managing legal invoices and obtaining approvals for payment.
• Coordinate and manage relationship with Notary Public to arrange legalising or consularising as required.
• Assisting with management and triage of the Privacy team inbox.
  

Required Experience

• High degree of organisational and planning skills with an eye for detail
• Excellent communication skills in person, on the phone, and in e-mail
• Sound judgement and personal integrity.
• High degree of motivation, initiative and flexibility.
• Experience in working in dynamic global environment.
  
  

Role purpose

The Contract Administrator is responsible for ensuring that all IDP’s third party contracts are managed centrally and that contract owners are fully supported throughout the renewal process, and providing assistance to the Legal and Governance Team.

We are evolving rapidly. This is an exciting time to join us as we transform the way people access global education and opportunities, through leveraging innovative technology and a creating a connected world.

As a Great place to work certified organisation, our people are always at the forefront of what we do.  We strive to provide workplaces that are truly diverse and representative of the communities that we work in, so our people feel empowered to bring their best and authentic selves to work.  We are focused on continuing to build a culture of inclusion and belonging by providing a safe work environment where all our people are encouraged to excel, be agile and creative, and seek new ways to solve meaningful problems.