Contract Administrator

This role is set to begin in February 2025.

About the Role

We have partnered with a well-established and privately-owned commercial construction company based in Sydney, with operations across New South Wales. Specializing in projects within education, corporate, retail, aged care/retirement living, and government sector.

As a Contract Administrator, you will play a key role in supporting Senior Project Managers by managing and administering commercial projects. You will ensure all financial, commercial, contractual, and compliance matters are effectively implemented within the established timelines and budgetary requirements.

Why Cooee

Because we believe in the power of human connection. Because we are committed to flourishing human potential. Because we dream of a world where each one of us walks along the path to who we are and the best that we can be. This is Why we do What we do To be a part of transformation one person, one community, one business at a time.

We are One Team committed to investing in relationships fueled by trust and anchored on the One Shared Vision to transform through connection. We believe this is where the strength of Cooee and our partnerships lie in having clarity and conviction in purpose.

'What you'll be working on

• Administer RFIs, EOTs, and variations for clients, consultants, and subcontractors.
• Create scope of works documents for subcontractors and contracts.
• Prepare and review subcontractor and supplier quotes and scopes.
• Negotiate subcontractor base pricing.
• Produce and submit purchase orders to suppliers and trades.
• Schedule trades for jobs, including internal carpentry teams.
• Prepare accurate payment schedules.
• Provide regular and detailed client updates.
• Assist in managing project expenditures in line with the budget.
• Engage with clients and key stakeholders throughout the project lifecycle.
• Coordinate and manage project and site documentation.
• Capture and document design changes as the project progresses.
• Organize and manage stakeholder meetings, including taking minutes.
• Support compliance with safety, quality, cost, and program requirements.
• Communicate effectively with clients, architects, subcontractors, suppliers, consultants, and internal teams.
• Prepare and manage project handover documents.

What were looking for

• Minimum of 5 years experience in a contract administration role, specifically within multi-disciplinary construction projects. (Construction Management, Building, Quantity Surveying, or a related field.)
• Strong working knowledge of construction-specific Laws, and a thorough understanding of commercial and legal issues, including head contracts and risk management.
• Exceptional verbal and written communication skills, with the ability to engage effectively with internal and external stakeholders.
• Strong organizational and time management skills, with the ability to handle multiple tasks and deadlines effectively.
• Experience with Procore is preferred, as well as proficiency in MS Office Suite.
• A dedicated professional with a strong work ethic and a passion for delivering quality outcomes.

Job Type: Full-time, Day Shift

Onsite (Iloilo Office): 2nd Floor Iloilo Gateway Hotel & Suites, Brgy. Mali-ao, Pavia, Iloilo

Hybrid-(Makati Office): 4th Floor, Glass Tower 115 Carlos Palanca St., Legazpi Village, Makati City, Phils.