Compliance & Administrative Coordinator

Are you an admin all-rounder with US healthcare compliance experience? We’re hiring a Compliance and Admin Coordinator who thrives on structure, documentation, and operational support — with accuracy and discretion at the core.

We’re looking for a detail-focused Compliance and Admin Coordinator to support the administrative and compliance functions of a growing US-based healthcare business. 

This is a full-time, remote role for Philippine-based candidates, employed under a proper PH setup.

To be considered, you must have experience with US healthcare compliance frameworks such as HIPAA or ACHC, and be familiar with CRM systems like KanTime. You’ll provide operational support across communication handling, vendor records, supplies, and documentation — all while maintaining data security and workflow consistency.

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  Answer and route faxes, emails, and physical mail efficiently and professionally

  
  


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  Maintain internal directories and up-to-date contact lists

  
  


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  Organize and file vendor records, ensuring easy access and compliance readiness

  
  


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  Order and track supplies, inventory, and office materials across departments

  
  


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  Manage inventory of forms and internal equipment

  
  


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  Assist in tracking tasks and documentation related to healthcare compliance audits

  
  


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  Coordinate team requests and updates within ClickUp or other task management platforms

  
  

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  Have prior experience supporting US healthcare businesses with exposure to HIPAA, ACHC, or other compliance standards (non-negotiable)

  
  


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  Are proficient in using KanTime or a similar CRM used in the home health industry (non-negotiable)

  
  


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  Are confident in admin support tasks including document control, filing, internal communications, and vendor coordination

  
  


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  Can manage workflows using task trackers like ClickUp (experience in ClickUp is a strong advantage)

  
  


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  Are highly organized, process-driven, and responsive to shifting priorities

  
  


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  Communicate clearly in writing and across virtual collaboration tools

  
  


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  Maintain a high level of discretion and accuracy when handling sensitive records

  
  

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  Prior experience supporting a distributed US team or healthcare back office

  
  


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  Experience managing audit-related document preparation or inspection readiness

  
  


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  Familiarity with inventory systems, remote communication tools, or basic IT troubleshooting

  
  


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  A proactive mindset and a calm, methodical approach to high-stakes environments

  
  

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  Full-Time | Monday to Friday

  
  


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  Night shift aligned with Colorado, US time zone

  
  


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  Remote role for Philippine-based candidates

  
  


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  Proper Philippine employment setup (not freelance or project-based)

  
  

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  HMO with 1 free dependent

  
  


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  Life insurance

  
  


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  Paid leave credits

  
  


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  Government-mandated benefits including 13th month pay

  
  


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  Work-from-home equipment provided

  
  

To apply, please submit your application by visiting this link: https://recruiterflow.com/staffstream/jobs/170

As part of your application, kindly include:

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  A 1-2 minute video introduction sharing a bit about your background and what makes you a great fit for the role

  
  

This helps us get to know your style, communication skills, and relevant project experience beyond what’s on your CV.