AP / AR & Billing Logistics Specialist

Who we are:

eFlexervices is a BPO company with a legacy spanning 24 years. We've honed our craft in providing exceptional quality and building unshakable trust. At eFlex, we're not just a BPO company – we're your partners in success. Our approach is all about finding the perfect match between talent and the organizations we support. We're not just investing in our work; we're investing in people, optimizing performance, and maximizing efficiency. We are all about exceptional quality and unwavering trust.

What we are looking for:

Are you ready to take your expertise to the next level? At eFlexervices, we're not just hiring an AP/AR & Billing Logistics Specialist – we're empowering your talent to deliver quality and performance. Join us in shaping the success and making an impact that truly matters.

As an AP / AR & Billing Logistics Specialist, you will be responsible for managing all aspects of financial operations, including accounts payable, accounts receivable, and billing. This role requires ensuring accurate financial reporting, maintaining seamless financial workflows, and collaborating effectively with various teams, often across different time zones. A background in logistics is a huge plus.

What you’ll be doing:

Accounts Receivable

• Issue and manage timely, accurate billing based on shipment documentation and logistics agreements.
• Maintain aging reports and follow up on overdue invoices with a thoughtful, investigative approach.
• Reconcile short payments and discrepancies before reaching out to clients, ensuring smooth client communication.
• Balance customer accounts and support the month-end AR closing and reporting.

Accounts Payable

• Process and code vendor invoices correctly (e.g., fuel, GL entries), ensuring approvals and accurate postings.
• Reconcile vendor statements and resolve discrepancies efficiently.
• Ensure timely vendor payments, maintain audit-ready documentation, and assist with month-end closing processes.

Billing

• Prepare and manage billing across trucking and warehousing divisions.

• Address and offer resolution for billing discrepancies or issues raised by clients or internal teams
• Ensure billing aligns with logistics-specific systems and operations.
• Financial Administration & Process Improvement
• Assist in AR/AP reconciliations during monthly close.
• Generate reports (aging summaries, cash flow insights) to support leadership decisions.
• Suggest improvements to workflows for better efficiency and accuracy across financial processes.

Collaboration & Communication

• Work closely with operations, customer service, and external vendors to support invoicing and payment coordination.
• Communicate effectively across U.S. and PH time zones (via tools like Slack, email, or call)
• Maintain clear documentation and support continuous improvement initiatives.
  
  

Qualifications and Requirements:

• 3+ years of combined Accounts Payable, Accounts Receivable, or Billing experience
• Strong proficiency in Excel (pivot tables, formulas, VLOOKUPs) and experience with tools like Bill.com or ERP systems
• Exceptional attention to detail and problem-solving capabilities
• Excellent English communication skills, both written and verbal
• Familiarity with logistics terminology, TMS platforms, or freight documentation is highly desirable.

Benefits and Perks:

At eFlex, we're not just a workplace – we're a community of playmakers, committed to fostering growth, learning, and personal connections. Here's what's in store for you:

• Living Our Values: We don't just talk the talk; we walk the walk. From learning and personal growth to caring deeply about our team and clients, our values are the compass guiding our vibrant workplace.

• Competitive Compensation: Your hard work deserves recognition. Enjoy a competitive salary and benefits package, including comprehensive HMO coverage and optical reimbursements.

• Flexible Work Options: Work your way! If you're outside Baguio City, embrace a permanent work-from-home setup. For those within Baguio, our hybrid work model offers the best of both worlds.

• Wellness Matters: Recharge and refresh! Our flexible vacation and sick leaves empower you to prioritize your well-being, ensuring a healthy work-life balance.

• Pathways to Success: Your journey with us is brimming with growth opportunities. We're dedicated to nurturing your career and supporting your rise through the ranks.

Ready to embark on an enriching journey? Join the eFlex family and experience a workplace that values your individuality and success. Let's thrive together!