AP Accountant (Contract)

About Vaynerx

VaynerX ( https://vaynerx.com ) is the most contemporary family of companies, working together to build and grow brands. Subsidiaries include VaynerMedia, Eva Nosidam Productions, The Sasha Group, Gallery Media Group, Tingley Lane Trading, VaynerSpeakers, and VaynerCommerce.

About Vaynermedia

VaynerMedia is a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned company was founded in 2009 by Gary Vaynerchuk, and has offices in New York, Los Angeles, Toronto, Mexico City, London, Amsterdam, Singapore, Delhi, Kuala Lumpur, Bangkok, Tokyo, and Sydney. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.

Culture is our key and Empathy is how we build it. VaynerMediaEMEA is strong with a world-class combination of diverse backgrounds collaborating to put forward innovative, creative and strategic solutions to the one advantage that stands the test of time --- PEOPLE. Day in and day out, we propel some of the biggest brands in the world to the intersection of attention and culture. In EMEA, we are proudly +300, servicing a diverse client all around the region.

Who are you?

You’re highly organized, detail-oriented, an analytical thinker, and a skilled multi-tasker who handles even the most stressful situations with a smile. You pride yourself on your ability to manage your time, stay up to speed on daily tasks, and get a serious sense of accomplishment when things are knocked-off your to-do list.

Here’s where you come in...

• Transaction Verification: Ensure all transactions comply with the company’s financial policies and procedures, maintaining accuracy and integrity across records.
• Payables Management: Serve as the primary point of contact for all accounts payable-related matters, addressing internal and external queries.
• Project Accounting: Collaborate with project teams on Work in Progress (WIP) analysis, tracking project costs, and expenses to support accurate financial reporting throughout the project lifecycle.
• Project Wrap: Participate in the project wrap process by reconciling final project costs, ensuring that all payables related to project completion are accounted for, and contributing to financial closeout documentation.
• Payables & Documentation: Process vendor invoices, track and verify payment terms, and ensure timely payments to suppliers and service providers. Maintain an organized filing system for all financial documents, including vendor invoices, payment receipts, and purchase orders. Ensure accurate reconciliation of accounts payable and resolve any discrepancies promptly.
• Vendor Payment Management: Actively correspond with vendors and suppliers to resolve any outstanding payments, ensuring adherence to the company’s paymentpolicies and timelines. Monitor and follow up on overdue payables to maintain positive supplier relationships and avoid disruptions in service or supply.
• Cross-Department Coordination: Liaise with internal teams such as Finance, Operations, and Project Management, as well as external stakeholders, to ensure all payments and project accounting cadences are met.
• Ad-Hoc Support: Provide additional support as needed, contributing to various finance and accounting projects as required
  
  

We treasure personality and experience yet we do know that these qualifications lead to what WE KNOW as a success...

• 4+ years of working experience in end to end Accounts Payable functions is a must
• At least 1 year of experience in handling EMEA region is a must
• Positive working attitude
• Strong interpersonal and communication skills
• Able to work under minimal supervision
• Have an eye on details
• Advertising/marketing background will be an advantage but not required
• Knowledgeable in Microsoft Excel, Google Sheets and NetSuite preferred.
• A team player with a positive attitude and strong interpersonal skills
• Diverse communicator to all levels within the organization
• Genuine belief in bringing your full self to what you do every day, see “work” as a calling and a passion.
  
  

What You Should Know About VaynerMedia

Think “lab” and not “agency”. We get excited about solving business problems, not creating advertising for the sake of making advertising. Our entrepreneurship DNA runs deep. We’re willing to break rules, try new things, and test hypotheses if it means better understanding our craft. It’s fun!

Our environment (and pace) feels much more like a start-up than most agencies you might be used to. Hopefully that, and the opportunity to collaborate with the talented and enthusiastic crew, work with big brands excites you, as it does us. We can’t wait to meet you.