Admin/Liaison Officer
Lightweight Solutions
Date: 2 weeks ago
City: Quezon City
Contract type: Full time
Description
We are looking for a proactive Admin/Liaison Officer to help ensure the seamless operations of our department by managing a variety of clerical, administrative, and coordination duties. This role demands strong communication and teamwork, in alignment with our vision of creating a Smart Sustainable City through cutting-edge technologies and forward-thinking initiatives.
Key Responsibilities
We are looking for a proactive Admin/Liaison Officer to help ensure the seamless operations of our department by managing a variety of clerical, administrative, and coordination duties. This role demands strong communication and teamwork, in alignment with our vision of creating a Smart Sustainable City through cutting-edge technologies and forward-thinking initiatives.
Key Responsibilities
- Build and nurture relationships with agencies and external contacts.
- Identify and pursue opportunities for meaningful collaboration across various industries.
- Deliver friendly and efficient service that consistently exceeds client expectations.
- Handle the pick-up and delivery of packages, documents, and other items to specified locations in accordance with delivery instructions.
- Manage the application, collection, and processing of all bank-related documents on behalf of the company.
- Ensure the accuracy of addresses and transportation details before undertaking any delivery or pick-up assignments.
- Plan and choose the most efficient routes based on daily workload and priorities.
- Perform additional duties as assigned by supervisors or management.
- Assist in the renewal and upkeep of all company leases in the Philippines, including office spaces and residential units, ensuring timely action before expiration.
- Prepare and submit necessary reports, such as liquidation reports, on a consistent basis.
- Maintain company vehicles or transportation equipment by performing routine inspections, cleaning, and ensuring they remain in good condition.
- Transport packages, documents, and materials securely and efficiently between designated locations.
- Operate company vehicles to safely transport clients and visitors to and from various destinations.
- Provide administrative and clerical support, including photocopying, printing, and filing documents as needed.
- Assist and support fellow staff members in their daily tasks when required.
- Maintain an up-to-date contact list of business partners.
- Foster inter-departmental collaboration by facilitating meetings and joint projects.
- Coordinate with HR, Admin, and other departments for document delivery, pick-up, and related tasks.
- Offer support and assistance to both new and existing employees regarding work-related needs.
- Help resolve issues concerning company vehicle registration and renewal processes.
- An associate’s degree is required.
- Minimum of two years of experience in a similar or related position.
- Proficient in driving both manual and automatic vehicles.
- Must hold a valid driver’s license for motorcycles and four-wheeled vehicles, with a clean driving history.
- Strong customer service mindset with a dedication to delivering exceptional service.
- Outstanding written and verbal communication skills.
- Demonstrated ability to establish and maintain effective professional relationships.
- Self-driven, proactive, and focused on finding solutions.
- Excellent analytical and numerical skills for data analysis and report generation.
- Comprehensive knowledge of traffic laws and road safety regulations.
- Experienced in handling various clerical and administrative responsibilities.
- Willing to work flexible hours, including beyond standard business hours when required.
- Prior experience as a driver, messenger, or in a similar role is a plus.
- With own motorcycle
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