Administrative Assistant (US Property Management/Real Estate)

Discover your 100% YOU with MicroSourcing!

Position: Administrative Assistant (US Property Management experience required)

Work setup & shift: Permanent Work From Home | Fixed Night shift (US Hours)

Why join MicroSourcing?

You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses.
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.
  
  

Your Role:

As a US Property Management Assistant, you will provide administrative and operational support to the property management and portfolio management teams, ensuring efficient day-to-day operations and compliance with property regulations.

You Will

• Learn property details, locations, and unique characteristics.
• Understand Fair Housing laws and local ordinances affecting property and tenant operations.
• Prepare letters and notices to tenants.
• Communicate with tenants on issues such as rent collection, repairs, and maintenance.
• Assist Portfolio Managers with onsite building management responsibilities.
• Coordinate with outside vendors to support property maintenance and operations.
• Prepare and review leases, letters, and other administrative documentation.
• Assist with property rentals, advertisement postings, and move-in/move-out processes.
• Support rent collection and assist with utility billing, account setup, and coordination with utility companies.
• Create and schedule work orders for maintenance activities.
• Assist maintenance staff with timely repairs and unit turnovers.
• Coordinate with vendors for estimates and collect necessary documentation such as General Liability Insurance and W9 forms.
  
  

What You Need:

Non-negotiables

• Experience interacting with US-based clients
• Strong background in administrative or assistant roles
• Proven ability to handle high-volume workloads and multitask effectively
• Experience supporting multiple stakeholders or supervisors
• Strong attention to detail with excellent documentation and organizational skills
• Solid phone communication and client-handling skills
• Proficiency in Microsoft Office Suite and Google Workspace
  
  

Preferred skills/expertise

• Prior experience in property management, real estate, or administrative support
• Knowledge of property management processes and regulations
• Familiarity with property management software such as Yardi, Rent Café, and Apollo
  
  

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique, authentic self – we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply.