Administrative Assistant - REMOTE
Gordian Staffing Careers
Date: 3 days ago
City: Remote
Contract type: Full time
Remote
Gordian Staffing, A New Way of HR.
We focus on helping small and medium-sized enterprises in the United States and Canada to make business more accessible by offering specialized services and providing high-quality people solutions for those organizations, constantly growing and looking for better results in their markets.
About Our Client
Our client gives professional community management and accounting services for planned communities, condominiums, and homeowners associations (HOA). Community associations are more than just a group of neighboring homeowners or a board of directors. They exist to bring value to your property by maintaining living standards, collecting revenues for necessary expenditures, and community planning for the future.
Job Title: Administrative Assistant
Job Responsibilities & Tasks
We are seeking a highly organized and proactive Administrative Assistant to support our team in ensuring smooth office operations. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask in a fast-paced environment.
Monday to Friday
11:00 pm to 8:00 am Manila time all year.
We focus on helping small and medium-sized enterprises in the United States and Canada to make business more accessible by offering specialized services and providing high-quality people solutions for those organizations, constantly growing and looking for better results in their markets.
About Our Client
Our client gives professional community management and accounting services for planned communities, condominiums, and homeowners associations (HOA). Community associations are more than just a group of neighboring homeowners or a board of directors. They exist to bring value to your property by maintaining living standards, collecting revenues for necessary expenditures, and community planning for the future.
Job Title: Administrative Assistant
Job Responsibilities & Tasks
We are seeking a highly organized and proactive Administrative Assistant to support our team in ensuring smooth office operations. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask in a fast-paced environment.
- Upload monthly financial statements to online homeowner portal monthly.
- Assist with data upload projects to portal, as needed basis.
- Assisting homeowners with portal issues via phone and email.
- Clear CINC alerts on a weekly basis.
- Approve pending registrations for the homeowner portal daily.
- Reply to management contact us forms submitted through homeowner portal daily.
- Handle sensitive information with discretion and confidentiality.
- Input and maintain data in various systems and databases, ensuring accuracy.
- Maintain organized electronic filing systems ensuring easy access to information.
- Help with project coordination and task management, assisting team members as needed.
- Update homeowner accounts based on incoming homeowner info forms (backup if needed).
- Help with miscellaneous projects assigned by COO or Administrative Manager.
- Competitive Salary (Based on experience)
- Remote Work
- 13th Month Pay
- Medical Care Allowance / HMO
- Holiday Bonus
- Paid PTOs
Monday to Friday
11:00 pm to 8:00 am Manila time all year.
- 1 year of experience in a similar position is preferable
- Experience with data entry
- Must be computer literate and proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment (printers, copiers, etc.)
- Understand how to enter data into databases
- Organization and time management
- Problem solving and analysis
- Clear and professional communication, both written and verbal
- Operating systems: Windows 10/11 or MacOS
- CPU: 1.8 GHz or faster processor
- RAM: 2 GB or more
- Hard drive: 128 GB or more (preferably Solid State Drive)
- Min. 50 Mbps Internet Speed
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