Admin Virtual Assistant (SE - 04152025 - FTAVA)

RippedBoxStation


Date: 2 days ago
City: Remote
Contract type: Full time
Remote
Position: Admin Virtual Assistant

Number of hours: 40 hours/week

Schedule: EDT

Tasks required:

  • Manage and respond to emails and inquiries promptly and professionally
  • Schedule and coordinate meetings, appointments, and calendars
  • Prepare documents, reports, presentations, and spreadsheets as needed
  • Maintain digital filing systems and ensure data is kept organized and up to date
  • Conduct research and compile information for reports or decision-making
  • Assist with basic bookkeeping and invoice tracking
  • Monitor and manage task/project progress using online tools (e.g., Trello, Asana, ClickUp)
  • Provide support for onboarding new team members (document management, scheduling, etc.)
  • Perform other administrative tasks as needed to support operations


Requirements:

  • Proven experience as a Virtual Assistant or in a relevant administrative role
  • Proficiency with Microsoft Office, Google Workspace, and productivity tools
  • Strong organizational skills with the ability to manage multiple tasks efficiently.
  • Proficiency in Microsoft Excel, email platforms, and general document editing tools.
  • Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Trello, etc.)
  • Reliable internet connection and ability to make WiFi calls.
  • High attention to detail and accuracy.
  • Previous experience in administrative support is preferred.
  • Knowledge of online calendars and scheduling (e.g. Google Calendar)
  • Excellent phone, email and instant messaging communication skills
  • Clear and concise communicator with effective English verbal and written communication skills
  • Experience with basic social media management
  • Strong analytical, and problem-solving skills
  • Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

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