Admin Specialist

Job ID: 2622

Location: Ponciano

Company: Hedcor, Inc.

Department: Administrative Services and Supply Chain Managemen

Employment Type: Probationary

Work Arrangement: Hybrid

Internal Job DescriptionManage Skills

The Administration Specialist is responsible for providing general administration support in relation to Facilities and Office Support Services.

I - Facilities and Services

• Monitors activities of Service Providers (Manpower / Janitorial Services) and ensures compliance to agreements. Prepares contract renewal as needed.
• Facilitates the implementation of improvements, repairs of office buildings and equipment. Ensures that Admin. projects are implemented safely, on time and within budget.
• Ensures implementation of regular maintenance of various office equipment (ex: Aircon, FDAS, Printer/ Copier, Emergency Lights, etc.) as scheduled and are ready to use at all times.
• Takes actions on AP Watch Reports for Beckel facilities.
• Checks Contractor’s Safety and Health Compliance
• Prepares and checks Occupational and Health Compliance of Project Owners
• Ensures general upkeep of Luzon Plants (Ampohaw, Bineng 3, La Trinidad Hydro, Banengbeng Main Substation, Sal-angan, Irisan 1, Irisan 3, Asin Main Substation, Labay, Lon-oy, FLS, Labay Main Substation, Sabangan, Bakun AC)
• Prepares various reports related to OSH, Facilities, PDCI Variance, Monthly Departmental Updates
  
  

II - Office Support Services

• Hotel Accreditation (Luzon)
• Ocular inspection of Luzon Hotels for accreditation
• Collects and process requirement for Hotel enrolment
• Mobile Plan / Load Management ( Run of River, Sacasun Power, PV Sinag)
• Facilitates new plans/ load for new assignees
• Facilitates and coordinates with Smart and assignees on phone plan renewal or expiring contracts
• Coordinates, processes and handles all Smart concerns.
• Ensures payment of all transactions related to scope (Smart Telecom, food establishments, freight, utilities, Janitorial services and other reimbursements using the system or manual as needed).
• Maintains a systematic filing of all records, documents and reports pertaining to the assigned job.
• Prepares LOA for pickup of food refreshments per request.
• Seat and Meeting Room Reservation
• Handles meeting room reservation queries
• Coordinates plant visits and visitor’s orientation. Ensures that logistical requirements are provided if needed.
• Receives and forwards external communications to concerned departments
  
  

Minimum Qualifications:

• Must be a Bachelor’s degree holder, preferably in Civil Engineering or Industrial Engineering
• Preferably with Facilities Management Certification
• With at least one (1) year of related work experience
• One (1) vacant position available in La Trinidad, Benguet
  
  

The Administration Specialist is responsible for providing general administration support in relation to Facilities and Office Support Services.

I - Facilities and Services

• Monitors activities of Service Providers (Manpower / Janitorial Services) and ensures compliance to agreements. Prepares contract renewal as needed.
• Facilitates the implementation of improvements, repairs of office buildings and equipment. Ensures that Admin. projects are implemented safely, on time and within budget.
• Ensures implementation of regular maintenance of various office equipment (ex: Aircon, FDAS, Printer/ Copier, Emergency Lights, etc.) as scheduled and are ready to use at all times.
• Takes actions on AP Watch Reports for Beckel facilities.
• Checks Contractor’s Safety and Health Compliance
• Prepares and checks Occupational and Health Compliance of Project Owners
• Ensures general upkeep of Luzon Plants (Ampohaw, Bineng 3, La Trinidad Hydro, Banengbeng Main Substation, Sal-angan, Irisan 1, Irisan 3, Asin Main Substation, Labay, Lon-oy, FLS, Labay Main Substation, Sabangan, Bakun AC)
• Prepares various reports related to OSH, Facilities, PDCI Variance, Monthly Departmental Updates
  
  

II - Office Support Services

• Hotel Accreditation (Luzon)
• Ocular inspection of Luzon Hotels for accreditation
• Collects and process requirement for Hotel enrolment
• Mobile Plan / Load Management ( Run of River, Sacasun Power, PV Sinag)
• Facilitates new plans/ load for new assignees
• Facilitates and coordinates with Smart and assignees on phone plan renewal or expiring contracts
• Coordinates, processes and handles all Smart concerns.
• Ensures payment of all transactions related to scope (Smart Telecom, food establishments, freight, utilities, Janitorial services and other reimbursements using the system or manual as needed).
• Maintains a systematic filing of all records, documents and reports pertaining to the assigned job.
• Prepares LOA for pickup of food refreshments per request.
• Seat and Meeting Room Reservation
• Handles meeting room reservation queries
• Coordinates plant visits and visitor’s orientation. Ensures that logistical requirements are provided if needed.
• Receives and forwards external communications to concerned departments
  
  

Minimum Qualifications:

• Must be a Bachelor’s degree holder, preferably in Civil Engineering or Industrial Engineering
• Preferably with Facilities Management Certification
• With at least one (1) year of related work experience
• One (1) vacant position available in La Trinidad, Benguet