Admin Facilities Coordinator

Job Summary:

The Admin Facilities Coordinator is responsible for providing leadership in developing and executing office management strategy in support of the overall business plan and strategic direction of the organization. The position provides strategic leadership by planning and executing various functions and activities to ensure the management and maintenance of office facilities, supplies, equipment, and furnishings.

Typical Responsibilities/ Duties:

Core duties and responsibilities include the following but are not meant to be all-inclusive.

• Create and streamline procurement plans to ensure financial efficiency by reducing costs of office and administrative supplies and services while maintaining proper working conditions of office equipment, facilities, and furniture.
• Monitor and utilize available information to oversee the safety and security of employees and ensure a safe work environment for all during official work hours.
• Coordinate with the Senior Management team and the company’s Safety Committee in monitoring possible risks during inclement weather or in the event where there is a state of emergency, any force majeure such as typhoon, earthquake, rallies, etc.
• Create, monitor, and ensure execution of a stringent visitor management and monitoring program to ensure compliance with international standards related to physical and information security.
• Actively participate in the formulation and execution of emergency preparedness plans and strategies by maintaining close relationships with the building security and concerned government agencies.
• Assist in streamlining admin policies, processes, and services to improve productivity, information security, and quality of service to ensure customer satisfaction and business performance.
• Oversee all vendor communicÍations and negotiations related to administration (office management).
• Oversee and over-all in charge of the company’s assets.
• Conducts audit checks to ensure compliance of the team to company policies and labor/government standards and requirements.
• Lead, mentor, and develop the administrative team, fostering a positive and productive work culture. Assign tasks, set performance expectations, and conduct regular performance evaluations.
• Perform other duties and responsibilities that may be assigned from time to time.

Minimum Qualifications:

• Must possess a Bachelor's degree in Business Administration, Office Management and/or other related discipline program/course.
• Minimum of five (5) years in an Admin function; two (2) years in supervisory role
• Business acumen
• Planning / organizational skills
• Problem solving / negotiation skills
• Leadership skills
• Attention to details
• Pursues goals, objectives and commitments in an ethical manner. Meets job expectations, takes personal responsibility for outcomes and makes decisions based on sound judgment.
• Develops, maintains, and strengthens partnerships with others inside or outside the organization who can provide information, assistance, and support. Works with other stakeholders and builds effective relationships to accomplish common team goals and objectives.
• Fosters a positive, healthy, and safe work environment and motivates team members to achieve strong results while at the same time, achieving their maximum individual potential. Acts as a coach, monitors assignments, and provides feedback and support.