Admin Assistant
Manpower (Philippines)
Date: 1 week ago
City: Makati City
Contract type: Contractor
Administrative & Internal Coordination
Legal Documents: Safeguard and manage all legal and business documents for easy
retrieval.
Regulatory Compliance:
Maintain a comprehensive calendar of regulatory compliance deadlines for all
companies.
Assist in preparing and submitting regulatory filings (e.g., SEC GIS, RPTs,
business permits).
Monitor regulatory updates and communicate changes to the Compliance team.
Help ensure company policies and procedures comply with relevant laws and
regulations.
Audit Support:
Assist in preparing for internal and external audits by organizing necessary documents.
Coordinate audit schedules and follow up on findings to ensure timely resolutions.
Confidentiality: Ensure secure management of confidential documents with zero
information leaks.
File Management: Maintain well-organized, accessible records and documentation.
Asset Management: Manage inventory, safekeeping, purchasing, and disposal of company
assets.
Core Service Assistance: Ensure timely support in managing core services (e.g., Internet,
utilities).
Mail & Call Handling: Efficiently process incoming mail and phone calls daily.
Office Cleanliness: Ensure a clean, organized office environment.
Secretarial Assistance
Document Collation: Gather and organize receipts, files, and other documents for
timely submission.
Meeting Efficiency: Organize meetings, prepare agendas, distribute materials, and
follow up on action items.
Meeting Notes: Take accurate minutes or notes during internal meetings, conferences,
and training sessions.
Logistical Support: Coordinate meals and other logistical needs for the team.
PMO Assistance: Respond to inquiries on property listings and coordinate property
viewings.
MST Assistance: Support MSTs with materials requests, payment processing, and daily
task monitoring.
MST Attendance: Accurately record daily timekeeping and monitor task completion and
whereabouts.
Expense Documentation: Ensure proper documentation and approval of expenses.
Office Management
Smooth Operations: Ensure adequate office supplies, coordinate with vendors, and
resolve IT and facility issues.
Communication
Communication Efficiency: Manage emails, calls, and correspondence
effectively to ensure prioritization and timely responses.
Project Assistance
Project Delivery: Assist with the timely completion of special projects and
initiatives while maintaining high-quality standards.
Event Planning
Event Success: Organize and coordinate company events, ensuring smooth
execution.
Legal Documents: Safeguard and manage all legal and business documents for easy
retrieval.
Regulatory Compliance:
Maintain a comprehensive calendar of regulatory compliance deadlines for all
companies.
Assist in preparing and submitting regulatory filings (e.g., SEC GIS, RPTs,
business permits).
Monitor regulatory updates and communicate changes to the Compliance team.
Help ensure company policies and procedures comply with relevant laws and
regulations.
Audit Support:
Assist in preparing for internal and external audits by organizing necessary documents.
Coordinate audit schedules and follow up on findings to ensure timely resolutions.
Confidentiality: Ensure secure management of confidential documents with zero
information leaks.
File Management: Maintain well-organized, accessible records and documentation.
Asset Management: Manage inventory, safekeeping, purchasing, and disposal of company
assets.
Core Service Assistance: Ensure timely support in managing core services (e.g., Internet,
utilities).
Mail & Call Handling: Efficiently process incoming mail and phone calls daily.
Office Cleanliness: Ensure a clean, organized office environment.
Secretarial Assistance
Document Collation: Gather and organize receipts, files, and other documents for
timely submission.
Meeting Efficiency: Organize meetings, prepare agendas, distribute materials, and
follow up on action items.
Meeting Notes: Take accurate minutes or notes during internal meetings, conferences,
and training sessions.
Logistical Support: Coordinate meals and other logistical needs for the team.
PMO Assistance: Respond to inquiries on property listings and coordinate property
viewings.
MST Assistance: Support MSTs with materials requests, payment processing, and daily
task monitoring.
MST Attendance: Accurately record daily timekeeping and monitor task completion and
whereabouts.
Expense Documentation: Ensure proper documentation and approval of expenses.
Office Management
Smooth Operations: Ensure adequate office supplies, coordinate with vendors, and
resolve IT and facility issues.
Communication
Communication Efficiency: Manage emails, calls, and correspondence
effectively to ensure prioritization and timely responses.
Project Assistance
Project Delivery: Assist with the timely completion of special projects and
initiatives while maintaining high-quality standards.
Event Planning
Event Success: Organize and coordinate company events, ensuring smooth
execution.
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