Accounts Receivable Specialist - Philippines | Remote

Accounts Receivable Specialist

Schedule: Monday - Friday, 9:00 AM - 6:00 PM EST

Type: Full-Time, Remote

Apply here: https://operationsarmy.com/application

About the Role:

We are seeking a detail-oriented Accounts Receivable Specialist with hands-on experience in managing invoicing, vendor setup, and collections. In this role, you will own end-to-end AR processes, ensuring accuracy, compliance, and timely payments. You will also serve as a key liaison between internal teams and client AP/vendor management teams, maintaining efficient workflows and meeting deadlines.

Responsibilities:

• Vendor Systems & Setup
• Manage vendor setup in Coupa, Ariba, Jaggaer, etc.
• Complete supplier registrations, tax forms (W-9/W-8), banking details, compliance questionnaires, and insurance certificates.
• Maintain vendor master data and track messages, rejections, and updates.
  
• Invoicing & Approvals
• Create and submit PO/non-PO invoices, including PO flips and SOWs/timecards.
• Resolve invoice exceptions and monitor approval/payment status.
• Partner with approvers to clear holds, credits, and disputes.
  
• Accounts Receivable & Collections
• Monitor AR aging, send dunning notices, and schedule follow-ups.
• Reconcile payments, remittances, short-pays, and chargebacks with documentation.
• Escalate and coordinate dispute resolutions across teams.
  
• Vendor & Internal Coordination
• Act as main contact for buyer AP/vendor management teams.
• Support Sales, Customer Success, and Delivery teams with approvals, documentation, and proof-of-service.
  
• Process & Reporting
• Maintain SOPs and checklists for vendor submissions/renewals.
• Provide weekly reporting on DSO, invoice cycle time, exception rates, and collections progress.
  
  
  

Qualifications:

• 2-5+ years of experience in Accounts Receivable, Vendor Management, or Finance Operations, ideally within services or SaaS.
• Proficient in supplier registration, PO workflows, invoicing, and exception handling.
• Strong organizational skills, with the ability to manage multiple submissions and meet deadlines.
• Solid Excel/Google Sheets skills; experience with accounting systems (QuickBooks, NetSuite, or Xero) is a plus.
• Clear and professional written communication skills for AP correspondence and collections.
  
  
  

Apply here: https://operationsarmy.com/application