Accounts Receivable Officer / Day Shift - Ortigas

MicroSourcing


Date: 3 hours ago
City: Pasig City
Contract type: Full time
Role Purpose

The purpose of this position is to support invoicing and collections of Accounts Receivable within the Asia Pacific Region.

Job Description

INVOICING AND ACCOUNTS RECEIVABLE

  • Facilitate efficient, timely, and accurate invoicing across various revenue streams (external and intercompany)
  • Work within established systems to deliver prescribed outcomes for a designated area of financial control.
  • Build strong knowledge and understanding of the organisation's policies and procedures and of relevant regulatory codes and ensure own work adheres to required standards.
  • Ensure sales orders, rebates, commissions and credit notes are approved and released in accordance with delegation of authority.
  • Upload external invoices to customer platforms (if required).
  • Review and investigate aged outstanding sales orders monthly.
  • Ensure intercompany rebills, management fees and software cost of sales are invoiced accurately in line with prescribed deadlines.
  • Responsible for month end intercompany reconciliation across the region.
  • Maintenance of debtor master data (credit limits,payment terms, addresses and company details) in accordance with company policy and delegation of authority.
  • Completion of daily bank account reconciliations across APAC group entities, investigate and clear reconciliation differences in a timely manner.
  • AP and AR journals to clear WHT/FX variances.
  • Download monthly bank statements from the banking platform

COLLECTIONS AND CREDIT

  • Execute collection methodologies in line with company policy to maximize the recovery of debt in the assigned portfolio.
  • Striving to achieve APAC regional budget DSO target.
  • Ensuring timely problem resolution of disputes and other collection related queries
  • Assist with the preparation of the cash receipt forecast and monitoring cash flow.
  • Prepare the Accounts Receivable aging report on a weekly basis, provide detailed commentary on overdue and risky debtors.
  • Process customer payments via credit cards.
  • Assist in the completion of customer credit application and credit limit review
  • Provision of trade references
  • Maintain excellent relationships with internal operational staff, external debtors and customers.

FINANCIAL MANAGEMENT AND CONTROL

  • Ensure all reconciliations and end of month processes are completed within set timeframes.
  • Ensure company policies and procedures are always adhered to.
  • Providing sufficient support and coverage when required.
  • Support internal and external audit requirements.
  • Responsible for month end revaluation of Accounts Receivable and Bank accounts within the Pronto system.
  • Investigate and solving problems, answering queries and resolving disputes relating to key accounts receivable functions.
  • Working with the team to ensure all ledger balances are current, being proactive in investigating and resolving outstanding ledger items.

Qualifications

  • Demonstrated experience in a similar role
  • Vendor management
  • Experience working with overseas clients/entities
  • Strong attention to detail and accuracy
  • Excellent prioritisation and time management skills
  • Ability to work as part of a team and independently
  • Proven computer literacy in Microsoft office suite, include MS Word and Excel
  • Excellent written and verbal communication skills.

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