Accounting Staff

The Accounting Staff handles the accounts receivable where he/she records mostly all transactions into the Xledger. His/her function will mostly be assisting the Finance Manager to record and complete all recording of all hospital transactions into the Xledger. He/she will make sure that all will be accounted for before the closing of the books. His/her function will make sure that the finance team will be able to close in time and will always be functional in the absence of the Finance Manager.

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Review and reconcile all deposits made through daily receipts made by the cashier including cash in safe, debit and credit card transactions, donations and direct deposits made to the bank, and other payments made by Lingap, DSWD, ODESFA, PCSO, PHIC AND HMO against the summary of Accounts Receivable.
2. Prepares posts, verifies, and records customer payments and transactions related to accounts receivable.
3. Reconcile monthly revenue by creating the summary of all billed patients for the month reviewing all revenue accounts in the ledger records and reconciling the variances based on the recorded payment.
4. Reconcile accounts receivable from the summary of billed patients from Bizbox and check the accuracy of all receivables as recorded in the Xledger.
5. Prepares all statements of accounts to all accounts receivables weekly for collections. Once received, statements should be updated with follow-up for collection, and once collected, such will also be recorded in the Bizbox and Xledger. These are the common accounts receivables for SOA preparation
6. HMO processor in the absence of a private clinic nurse who oversees HMO approval and guide in billing the patient. Any transactions related to HMO will be assisted as needed in the absence of the in charge.
7. Monitor and reconcile the GCash, PayPal, and unidentified deposits.
8. Prepares monthly and annually the Withholding Tax Compensation with the summary for payment, subject for review, and approval of the Finance Manager.
9. Cross-train on other administrative duties related to accounting as necessary.

OTHER DUTIES

• Uphold the highest standards of quality and efficiency in line with hospital quality programs (e.g. Safecare, DOH, etc.) requirements.
• Ensure a safe and secure work environment by strictly adhering to infection prevention and control protocols such as but not limited to handwashing, wearing of PPE, etc.
• Commit to sustainable and eco-friendly work practices by minimizing waste, optimizing resource usage, and actively participating in initiatives that promote environmental stewardship.

EDUCATION/EXPERIENCE REQUIREMENTS:

1. Minimum Education Required: Bachelor’s degree in Business Administration, Accounting or medical-related field
2. Minimum Experience Required: Minimum 1-3 years related to work experience as an accounting staff 1-year experience as an accounting staff in a healthcare environment preferred

KNOWLEDGE, SKILLS & ABILITIES:

1. Ability to work in a team environment;
2. ability to establish priorities and operate with minimal supervision.
3. Ability to handle documents and materials confidentially.
4. Demonstration of honesty and integrity in handling the billing statement.
5. Detail-oriented and well-organized, willing to learn, and able to work independently with thorough computer knowledge.
6. Can work under pressure and can multi-task.
7. Ability to handle people well, detail-oriented with proficiency in computer software including Microsoft Office, e-mail, and the Internet.
8. Demonstration of honesty and integrity in the handling of financial resources.