Accounting Associate
Panoptik Global
Date: 3 weeks ago
City: Makati City
Contract type: Contractor
Responsibilities And Accountabilities
ACCOUNTING FOR INVOICES & CREDIT NOTES
Receive invoices & credit notes to be prepared for remittance to company's Global Airlines Partners by liaising with Airlines Partners and checking the validity of these documents in accordance with company Global Airlines Agreements.
Verify invoice & credit note information in order to ensure valid payments to Airlines Partners by confirming passenger details, travel details, fares, taxes, and Proflight Information are reconciled with ATOMs information.
MONITORING & ANALYSIS OF FINANCIAL INFORMATION
Detect, analyze, and monitor outstanding TORs and POs to assist in clearing a Project WBS by using monitoring tools from WAVE & ATOMs, and by cross referencing these with posting history, TOR information, and invoice documents on hand.
Determine if outstanding TORs and POs pertain to unreceived invoices & credit notes by using analysis on WAVE information and invoice documents on hand.
PROVIDING SUPPORT TO FIELD MISSIONS
Assist in ATOMs, WAVE, PRISM, and invoice issues raised by Field Missions to ensure proper TOR creation by analysing the cause of the issue and by using ATOMs tools to provide the solution.
Raise ATOMs, WAVE, and invoice issues to prevent delays in TOR creation and invoice payment by liaising with company Field Missions through the use of the Freshservice ticketing system.
Comply with document requests from missions to facilitate internal & external audit requirements by providing PDF scans of the requested documents and by providing the clearing document numbers to Treasury to facilitate proofs of payment.
DATA REPORTING
Prepare daily invoice summary for submission to the Senior Accounts Assistant by providing a list of processed invoices & credit notes and supported by the corresponding document scans.
Prepare monthly invoice & credit note summary for submission to the National Accounts Officer by compiling all processed items for the reporting month.
Prepare weekly summary of invoices that are nearing due date to prevent payment delays with the Airlines Partners by providing a list of invoices showing due dates, due amounts, and document references.
Required Qualifications And Experience
EDUCATION
ACCOUNTING FOR INVOICES & CREDIT NOTES
Receive invoices & credit notes to be prepared for remittance to company's Global Airlines Partners by liaising with Airlines Partners and checking the validity of these documents in accordance with company Global Airlines Agreements.
Verify invoice & credit note information in order to ensure valid payments to Airlines Partners by confirming passenger details, travel details, fares, taxes, and Proflight Information are reconciled with ATOMs information.
MONITORING & ANALYSIS OF FINANCIAL INFORMATION
Detect, analyze, and monitor outstanding TORs and POs to assist in clearing a Project WBS by using monitoring tools from WAVE & ATOMs, and by cross referencing these with posting history, TOR information, and invoice documents on hand.
Determine if outstanding TORs and POs pertain to unreceived invoices & credit notes by using analysis on WAVE information and invoice documents on hand.
PROVIDING SUPPORT TO FIELD MISSIONS
Assist in ATOMs, WAVE, PRISM, and invoice issues raised by Field Missions to ensure proper TOR creation by analysing the cause of the issue and by using ATOMs tools to provide the solution.
Raise ATOMs, WAVE, and invoice issues to prevent delays in TOR creation and invoice payment by liaising with company Field Missions through the use of the Freshservice ticketing system.
Comply with document requests from missions to facilitate internal & external audit requirements by providing PDF scans of the requested documents and by providing the clearing document numbers to Treasury to facilitate proofs of payment.
DATA REPORTING
Prepare daily invoice summary for submission to the Senior Accounts Assistant by providing a list of processed invoices & credit notes and supported by the corresponding document scans.
Prepare monthly invoice & credit note summary for submission to the National Accounts Officer by compiling all processed items for the reporting month.
Prepare weekly summary of invoices that are nearing due date to prevent payment delays with the Airlines Partners by providing a list of invoices showing due dates, due amounts, and document references.
Required Qualifications And Experience
EDUCATION
- Graduate in Accounting, preferably a Certified Public Accountant
- Experience in accounting or bookkeeping, preferably in accounts payable.
- Experience in working for an international/multinational environment is preferred.
- Experience in the Airlines industry is an advantage, but not required.
- Knowledge of General Accounting & Accounts Payable accounting.
- Knowledge of accounting systems such as SAP or ORACLE.
- Proficiency in using MS Office Apps
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