Account Receivable Supervisor

Reporting to the Accounting Assistant Manager, liaising with an accounts receivable associate, internal departments and external stakeholders. This job ensures proactive oversight of customer collections and applications, timely invoicing, customer invoice discrepancy resolution and vendor payments management to optimize the cash flow of the company. The position is also responsible to manage and develop the team and provide leadership.

Day to day supervision and line management responsibilities of the accounts receivable team. Develop AR dashboards of KPIs.

Accounts receivable cycle:

- Ensure all customers are set up correctly in the accounting system once Customer Information Sheets are approved in compliance with internal procedures.

- Oversee accounts receivable processes, ensuring accurate and timely processing of invoices and up to date collection, recording and application of customer payments, and issuance of credit / debit memos.

- Monitor collections, identify variances and review non-payment of overdue accounts. Work closely with Sales & Marketing to resolve discrepancies and issues to expedite customer payments.

-Supervise preparation and communication of bill payment reminders or statement of account to customers.

- Monitor accounts receivable aging balances and recommend write offs when necessary.

- Manage the monthly accounts receivable close process including reconciliation of sub-ledger to general ledger and preparation of A/R month end reports; which include sales report, outstanding A/R aging, number of days outstanding, aged trial balance and output tax reconciliation.

● Establish and review processes within the team and implement changes where appropriate, with the approval of Accounting Assistant Manager and/or Finance and Accounting Head.

● Safeguard all funds in the bank accounts and assure that revenues are properly and correctly deposited, and supervise drawing of all checks.

● Perform monthly and yearly closing for general ledger, including month-end journals, accruals, intercompany transactions and expense allocation.

● Liaise with auditors. Handle audit queries and resolve audit issues.

● Assist in establishing and maintaining up to date accounting policies and procedures, and identify and implement improvements.

● Responsible for staff selection, development, performance evaluation and discipline.

● Coordinates and completes testing for system changes and upgrades.

● Participates in department projects and deals with ad-hoc duties as required.