Proposal Specialist Lead

Proposal Specialist Lead – Procurement and Proposal Management (PPM) | Commercial Excellence

What if you could lead a high-performing team while still diving into the details of winning proposals for global clients? As a Proposal Specialist Lead at Thomson Reuters , you'll step into a dynamic hybrid role—balancing people leadership with hands-on bid execution—to drive success across complex solicitations for law firms, corporations, and government agencies in the U.S., U.K., and Europe. You'll mentor emerging talent, shape best practices, and directly contribute to high-stakes RFPs and RFIs, all while leveraging advanced tools like Qvidian and AI-powered solutions to elevate quality, compliance, and efficiency.

Part of our integrated Procurement and Proposal Management (PPM) team, you'll operate in a collaborative, fast-paced, and deadline-driven environment where precision meets innovation. We're looking for a leader who thrives under pressure, champions continuous improvement, and is passionate about developing others—all while delivering exceptional results for our customers. If you're ready to grow your impact at the intersection of strategy, process, and people, this is your opportunity.

About the Role

In this opportunity as a Proposal Specialist Lead , you will:

• Lead and mentor a team of Proposal Specialists, providing coaching, cross-training, and day-to-day support to enhance performance and professional development.
• Manage workflow and project assignments , aligning with the Manager of Proposal Resources to ensure balanced workloads and timely delivery across multiple concurrent solicitations.
• Serve as Site Lead for the Manila-based team, fostering a positive, inclusive, and high-performing team culture.
• Develop and review compelling, compliant responses to formal solicitations (RFPs/RFQs/RFIs), ensuring accuracy, responsiveness, and alignment with client needs.
• Collaborate cross-functionally with Sales, Legal, Solutions Consultants, and Subject Matter Experts to gather input, lead kick-off calls, and drive consensus throughout the proposal lifecycle.
• Leverage Qvidian and other tools to efficiently retrieve, adapt, and deliver standardized content while maintaining rigorous quality control and compliance standards.
• Apply AI-driven technologies to streamline review cycles and project management—ensuring human-in-the-loop oversight to mitigate risk and uphold integrity.
• Enhance the proposal knowledge base by contributing to the development and refinement of reusable content and Q&A pairs in coordination with the Knowledge Manager.
• Report on proposal metrics and analyze performance data to identify opportunities for process improvement and increased win rates.

About You

You're a fit for the role of Proposal Specialist Lead if you have the following required qualifications:

• Bachelor's degree (or international equivalent).
• Minimum of three years of experience in proposal development , specifically responding to formal solicitations for corporate, government, or law firm clients.
• Demonstrated experience in coaching, mentoring, or leading team members in a proposal or business operations environment.
• Exceptional written and verbal communication skills in English, with strong editing capabilities and a keen eye for detail.
• Proven project management skills , including the ability to prioritize, delegate, and manage multiple deadlines in a high-pressure environment.
• Strong organizational and interpersonal abilities, with a track record of building effective working relationships across functions and levels.
• Technical proficiency with Microsoft Office Suite (Excel, Word) and aptitude for mastering new technologies, including proposal automation platforms.
• Ability to take ownership of complex projects and deliver accurate, high-quality results on time.
• Demonstrated ability to identify process gaps and recommend improvements.
• High standards of integrity, professionalism, and discretion , particularly when handling sensitive or confidential client information.

Additional preferred qualifications include:

• Three or more years of team leadership or management experience within a proposal management function.
• Experience supporting complex or strategic solicitations requiring advanced coordination and response planning.
• Membership in a professional organization such as the Association of Proposal Management Professionals (APMP) .
• Hands-on experience with proposal management software such as Qvidian or Loopio.

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What’s in it For You?

• Hybrid Work Model: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.

• Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.

• Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.

• Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.

• Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.

• Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.

• Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.

About Us

Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news.

We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.

As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation here .

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More information about Thomson Reuters can be found on thomsonreuters.com.