Project Coordinator

TYLin is a globally recognized, full-service infrastructure consulting firm committed to providing innovative, cost-effective, constructible designs for the global infrastructure market. With over 3,000 employees throughout the Americas, Asia, and Europe, the firm provides support on projects of varying size and complexity. Together, we enhance conventional designs with smarter, more resilient systems. We provide people with better mobility. We steward precious resources by finding more sustainable solutions.

Job Summary

The Project Coordinator will support engineers and engineering teams by providing comprehensive administrative and operational assistance throughout the project lifecycle. This role involves coordinating project activities, tracking schedules and deliverables, and ensuring effective communication among cross-functional stakeholders. The Project Coordinator will help prepare project documentation, monitor progress against timelines and budgets, and assist in resolving project-related issues. Additionally, the role includes organizing meetings, maintaining accurate records, and supporting quality and compliance requirements. The ideal candidate will contribute to efficient project execution by ensuring that all tasks, resources, and information are well-aligned and managed in a timely manner.

This role will be reporting onsite from Monday to Friday.

Responsibilities & Qualifications

Responsibilities

Design Representation and Oversight

• Represent the ESDC in day-to-day coordination with the CSC and PMC.
• Provide regular updates, briefings, and recommendations to the PM.

Coordination and Communication Management

• Participate in coordination meetings (weekly, monthly, and special sessions).
• Ensure consistent, transparent, and timely exchange of information among all parties.
• Prepare and distribute meeting minutes, action items, and follow-ups

Document Control and Information Flow

• Oversee the proper flow of documents between project teams.
• Track submissions, approvals, and responses (e.g., reports, drawings, RFIs, variation requests).
• Ensure that all documentation is complete, accurate, and submitted on schedule.
• Maintain organized records and document tracking systems.

Schedule and Progress Monitoring

• Review and consolidate project progress reports.
• Monitor adherence to project timelines, milestones, and deliverables.
• Identify delays, inconsistencies, or risks in reported progress.

Issue Resolution and Risk Management

• Identify gaps, interface issues, and coordination challenges
• Maintain an issue log and track resolution of all action items.
• Escalate critical issues with recommended solutions.
• Monitor project risks and ensure mitigation measures are implemented.

Alignment and Decision Support

• Ensure alignment between CSC and PMC on Design matters.
• Facilitate resolution of disagreements or interpretation differences.
• Ensure that all decisions are documented and communicated effectively.

Commercial and Change Coordination Support

• Track variation orders, claims, and change requests
• Support the PM in monitoring budget utilization.

Reporting and Dashboard Preparation

• Develop dashboards summarizing key metrics: progress and issues.
• Highlight critical items requiring management attention.

Administrative and Coordination Support

• Manage scheduling of meetings and key project activities.
• Maintain updated contact lists, distribution lists, and communication protocols.
• Support preparation of presentations and coordination materials.

Qualifications

• Bachelor’s degree in Civil Engineering with at least 5+ years of relevant experience.
• Registered Professional Engineer in the Philippines or a member of recognized international engineering-chartered organizations.
• Knowledgeable in civil engineering principles, construction methodologies, applicable industry standards, and Philippine design codes.
• Experienced in project management, including planning, scheduling, budgeting, stakeholder coordination, and client relationship management.
• Strong communicator with the ability to effectively engage and coordinate with clients, contractors, consultants, and other project stakeholders.
• Collaborative and relationship-oriented, with experience working in multidisciplinary project teams.
• Highly organized and detail-oriented, with the ability to manage multiple priorities and meet project deadlines.
• Proficient in project reporting, documentation, and document control systems.
• Effective in identifying, coordinating, and resolving project-related issues.
• Client-focused, with a practical approach to problem-solving and service delivery.
• Dependable, professional, and committed to maintaining high ethical standards.
• Willing to travel as required for project and site-related activities.

Additional Information

NOTE: Job descriptions are subject to change at any time and may be routinely updated. The job description is intended to provide a general understanding of the nature and scope of the position. The employee may be called upon to perform duties not specifically included above.

#LI-Onsite

At TYLin Philippines, we recognize the significance of achieving a balanced work- life dynamic. Our mission is to foster an environment where you can professionally and personally flourish. Here’s why TYLin Philippines is an ideal place to advance your career:

Invest in Your Growth

• Focus on People Development: We are dedicated to your professional growth. Access training programs, mentorship opportunities, and career development initiatives to reach your full potential.

• Continuing Education Support: Invest in your future with access to tuition assistance and professional development programs.

A Culture of Care

• Employee Assistance Program: Access confidential counseling and support services to address personal and work-related challenges. This includes counseling assistance for traumatic/assault cases, mental health coverage with some sessions of MindCare Counseling per member per year, and preventive care services through our insurance providers.

• Generous Time Off: Take advantage of our generous vacation and sick leave benefits to recharge and spend quality time with loved ones.

Collaboration, mission-driven focus, discipline, and leadership skills developed through military service benefit us all. Whether you are a Veteran, Guardsman or Reservist, a Military Spouse or you are planning to transition to civilian life in the near future, we welcome and value your application.

Join TYLin Philippines and experience a rewarding career where you can build a fulfilling life both inside and outside the workplace.